POSITION SUMMARY:
This position is temporary and will end on March March 31, 2027.
The Administrative Assistant is responsible and organized and performs a variety of routine clerical and administrative tasks. Responsibilities vary, and will include, but are not limited to the following:
- Provide front-desk coverage manage and maintain an organized, clean office environment.
- Monitor and manage executive calendar.
- Check leadership calendars as needed to schedule meetings, and resolve time conflicts.
- Conduct incoming/outgoing mail and shipments.
- Create, organize and update files.
- Organize and provide support for meetings and special events.
- Coordinate schedules, arranging calls, and scheduling appointment
- Organize and arrange for meetings.
- Search for venues and running errands
- Arrange calls, making travel and supporting travel arrangements and travelers
- Handle a variety of correspondence by email, phone, or in-person
- Type, file, scan, proofread documents and maintain an organized file for such documents.
- Answer, screen, and direct phone calls, compose emails, and draft memos.
- Welcome and greet visitors and ensure they are directed to the right place.
- Create and update tracking folders for each Offering
- Provide administrative support to Finance and Operations as required.
KNOWLEDGE, SKILLS & ABILITIES REQUIRED:
- High School diploma, with 6+ months of general office or clerical experience, associate’s degree preferred
- Trustworthy and comfortable handling confidential information
- Excellent knowledge of Microsoft Office Word and Excel and of G-Suite and G-mail and Calendar
- Highly organized with high attention to detail and strong work ethic
- Ability to work well in a highly collaborative, open-suite environment
- The ability to prioritize and handle multiple tasks simultaneously and autonomously
- Strong tine-management skills and multi-tasking ability
- Can quickly learn new software and systems
- Able to follow Standard Operation Procedure or Practice (SOP)
- Able to use guidelines for writing a SOP to develop one and to recognize when an SOP needs to be written.
- Strong and accurate written and verbal communication skills
- Excellent attention to detail and impeccable follow-up.
- Prompt, regular and reliable attendance
- Disposition is consistently professional, cooperative, and collegial as evidenced by workplace maturity, composure, perspective, transparency, reliability, integrity, and trustworthiness.
- Highly accountable for performance; goal oriented and flexible.
- Caring for and commitment to the vision, mission, and welfare of CRS.
- PHYSICAL REQUIREMENTS:
- Ability to use a computer for up to 8 hours/day with breaks and lunch.
- Ability to talk on the phone for up to 4 hours/day.
- Ability to lift up to 30 lbs. occasionally
- Travel to run errands within at 20-40 miles radius
This job description is only a summary of the typical functions of this position, not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. Responsibilities, tasks, and duties of individual jobholders may vary from the above description. Other duties, as assigned by the jobholder’s supervisor, may also be required.