OAK SUMMARY
Oak offers innovative private client, corporate and fund administration services tailored to our clients' needs. Today, Oak operates across Guernsey, Jersey, Isle of Man, Mauritius and The Bahamas with more than 250 employees administering over $27.5 billion in assets. The group is known for its client-centric approach, commitment to excellence and forward-thinking vision.
Oak is owned by Opera Limited, a new holding company backed by Pula, the family office of Stephen Lansdown, co-founder of Hargreaves Lansdown, along with like-minded shareholders such as Sealyham, the family office of Tom Scott.
Opera has welcomed Accuro, Amber (now Oak Bahamas), HFL, Meritus and Oak into the fold — each one powered by Opera, each one contributing to our shared ambition.
For more information, please visit: https://www.operalimited.com/
JOB SUMMARY
The purpose of the role is to ensure that the client’s financial records are fully maintained and updated, to prepare VAT returns, complete client bank reconciliations, to facilitate the production and filing annual financial statements and reports and ready for audit purposes (where appropriate).
KEY RESPONSIBILITIES
Ensuring that all entities have accounting ledgers set up on Viewpoint or relevant accounting system
Ensuring that the chart of accounts is consistent with the central chart of accounts & that any additions/changes are approved by line-manager
Ensuring the timetable of work for all clients is kept up to date
Processing all purchase and sales invoices for client accounting
Posting bank entries either by manual entry or upload
Reconciling customer receipts, supplier payments and bank statements
Ensuring monthly journals / accruals are processed as required
Reviewing all ledger accounts to ensure they are ready for preparation of year-end statements
Preparing year end journals
Preparing year-end accounts file for the accountant preparing Financial Statements
Engaging with client’s administrators with any queries of an accounting nature
Raising Internal Invoices via Viewpoint
Preparing aged debtor / creditor lists
Bespoke reports as required
Draft simple financial statements
Completing and inputting time in the time billing system on a daily basis
Preparation of minutes to approve Tax returns and Financial Statements
Completing any other duties as may be required from time to time in accordance with the requirements of the role, team and evolving nature of the function
KEY COMPETENCIES & SKILLS
Relevant qualification (e.g. CAT / AAT), or willingness to study
At least 3 years relevant experience in a CSP or related environment
Knowledge/experience of accounting software systems, e.g. Viewpoint and Xero
Experience of processing invoices, reconciling accounts and maintaining accounting ledger systems
Knowledge of the relevant legislation and regulation of financial accounts being administered, including the statutory form of financial statements and disclosure requirements
Strong IT skills, including practical experience of Microsoft Outlook, Word and Excel
Good numerical, analytical skills and problem-solving skills
Good written and verbal communication skills
Ability to work accurately with good attention to detail
Strong customer service ethic
KEY BUSINESS PARTNERS
IOM Directors
Client Accounting Team
IOM Client Administration Team
External business partners connected to the client portfolio, for example property agents