About OATH:
The City of New York’s Office of Administrative Trials and Hearings (OATH) is the nation’s largest administrative tribunal, holding more than 250,000 trials and hearings each year. As the City’s central, independent administrative law court, OATH adjudicates a wide range of matters filed by nearly every city agency, board and commission. OATH also houses the Center for Creative Conflict Resolution which provides mediation and restorative justice support to City government agencies and the public, and the Administrative Judicial Institute, a resource center that provides training, continuing education, research and support services for administrative law judges and hearing officers.
JOB DESCRIPTION:
OATH’s Administration Division is seeking to hire a Financial Analyst for the Financial Services Unit. The essential tasks include tracking, reconciling and issuing payments for service provided to administrative and programmatic divisions of the agency for Trials Division and Hearings Division. The Payment Specialist’s will also have duties specific to tracking and analyzing expenses and payments associated with the enactment of the Criminal Justice Reform Act (CJRA) for which OATH performs the adjudicatory functions for CJRA summonses and issues contracts for community services to implement the law. The ideal candidate must be meticulous, analytical, accurate, possess excellent interpersonal skills, and capable of working in fast-past environment as the unit must adhere to strict timelines set by the Agency and the City’s Comptroller’s Office
Duties include, but are not limited to:
- Process payments in compliance with Procurement Policy Board (PPB) rules, Comptroller’s Directives and all applicable rules
- Review invoices, liaise with multiple agency certifiers at OATH and determine invoice certification
- Track, analyze and reconcile payments made to contractors and disclose to the Executive Director for Budget & Accounts Payable any inconsistencies or discrepancies in payments based on data captured in the City Financial Management System (FMS) or in comparison to invoices
- Liaise with contractor representatives to resolve discrepancies and reconcile issues related to payment and delivery of goods and services
- Create payment vouchers utilizing FMS and Passpoet and accurately reflect the budget structure
- Review FMS and Passport payment vouchers submitted by other Financial Analyst and apply subsequent FMS approval levels
- Maintain vendor tracking sheets daily as payments are processed
- Maintain an inventory of electronic records related to payment files for retrieval upon request by the administrative or legal branches of the Agency
- Prepare and submit budget modifications through FMS
- Coordinate with OMB, agency leadership, Procurement Unit and Finance staff to obtain approvals.
- Ensure funds are available before approving requisitions and initiating procurement actions.
- Prepare and submit monthly variance analyses to OMB
- Identify potential budget shortfalls, surpluses when approving requisitions
- Review funding requests, requisitions, purchase orders, and contract expenditures.
- Monitor contract encumbrances, expenditures, and remaining balances.
- Identify unpaid obligations requiring accruals in accordance with City deadlines and policies.
- Identify potential savings and efficiencies across agency operations.
Special Note:
Only candidates who are currently serving in the Staff Analyst Trainee title with the City of New York or who have taken the Staff Analyst Trainee Exam #3132 and are reachable on the list should apply.
STAFF ANALYST TRAINEE - 12749
1. A baccalaureate degree from an accredited college or university; or
2. An associate degree or completion of 60 semester credits from an accredited college or university and two years of satisfactory full-time professional experience in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification; or in personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or
3. A four-year high school diploma or its educational equivalent approved by a State’s Department of Education, or a recognized accrediting organization and four years of satisfactory full-time professional experience as described in “2” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college or university for one year of experience. However, all candidates must have a high school diploma or its education equivalent.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.