We are seeking a detail-oriented Short-Term Rentals Accountant Specialist to support the financial operations of a short-term rental (STR) property management portfolio. The successful candidate will manage accounts payable, owner charges, trust-account reconciliations, payments, and Xero-related bookkeeping tasks, with strong working knowledge of Guesty.
Key Responsibilities
Process and manage accounts payable, including vendor invoices, cleaning and maintenance bills, utility charges, reimbursements, and supplier payments.
Verify invoices against approved work orders, contracts, property records, and supporting documentation before processing payment.
Prepare, review, and process owner charges, recurring charges, management fees, and expense allocations in Guesty and Xero.
Maintain accurate records of payments due to owners, vendors, and other third parties.
Assist with trust-account administration, ensuring owner funds are properly recorded, allocated, and separated from operating funds.
Perform regular reconciliation of trust and operating bank accounts, Guesty transactions, Xero records, and supporting documentation.
Reconcile reservation income, guest payments, OTA payouts, refunds, adjustments, and disbursements against Guesty and Xero.
Investigate and resolve discrepancies, missing transactions, duplicate entries, unallocated payments, and reconciliation variances.
Prepare and review owner statements, including rental income, expenses, owner charges, management fees, and net distributions.
Process or prepare owner and vendor payments in line with approval procedures and payment schedules.
Maintain accurate accounts payable aging, payment records, invoices, receipts, and supporting files.
Support month-end close activities, including reconciliations, journal entries, balance-sheet reviews, and financial reporting.
Assist with Xero-related tasks, including bill entry, bank-feed reconciliation, expense categorisation, invoice matching, and reporting.
Communicate professionally with property managers, owners, vendors, and internal finance stakeholders to resolve accounting queries.
Maintain confidentiality and handle trust funds, owner information, and financial records with a high level of accuracy and integrity.
Requirements
Proven experience in accounts payable, bookkeeping, property accounting, or trust accounting.
Strong hands-on experience with Guesty, particularly accounting, owner charges, owner statements, payments, reconciliations, or trust-account workflows.
Experience in short-term rental, vacation rental, or property management accounting is highly preferred.
Solid working knowledge of Xero, including bank reconciliations, bills, payments, expense coding, and reporting.
Understanding of trust-accounting principles, including separation of owner and operating funds, accurate allocation of transactions, and reconciliation of funds held on behalf of owners.
Experience reconciling PMS/accounting data against bank statements and supporting records.
Strong attention to detail, with the ability to identify and resolve discrepancies independently.
Advanced Excel or Google Sheets skills, including VLOOKUP/XLOOKUP, pivot tables, filters, and reconciliation templates.
Excellent written and verbal communication skills.
Ability to manage multiple properties, deadlines, and high transaction volumes accurately.
Reliable internet connection, quiet workspace, and availability to work during required business hours.
Technical Requirements:
Equipment is self-provided
Computer:
RAM: 8GB
HDDISDD: 512 GB
PU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)
Operating System: Windows 11 Home or Pro
Power Backup: Power station, Powerbank, UPS, and etc.
Extra Display: Secondary/External Monitor
Audio & Video: Noise-Cancelling Headset + Web Cam
Internet Speed: 40-50 Mbps minimum bandwidth speed for both Download and Uploads.
Contractor Perks & Rewards:
20 Paid Time Off
Referral Bonus - 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract)
Annual Trip - connect with the broader Wingman community in person
Dedicated Support Contact (CSM) - someone to help you succeed and stay connected
Access to a Network = collaborate with follow contractors and onshore specialists
Opportunities to Upskill - optional sessions, peer learning, and developmental pathways
More Work, More Opportunity - potential for additional contracts, Statements of Work, or expanded workloads
High-Impact Projects - work alongside top-tier Australian partners on meaningful assignments
Flexibility First - deliver your work in your way, with full autonomy on how you achieve outcomes
Advisory Support - HR, Tax, and setup guidance available to make contracting seamless
100% Work-From-Home Contracts - all engagements designed for remote delivery
Pre-engagement requirements for Independent Contractors:
BiR as you are a contractor (Required to submit any contributions required by the government.)
NBI or Police Clearance
Any Government-issued 10
Note: If you think you have the skills and experience we are looking for but are short on technical requirements, don’t hesitate to reach out to us to discuss the matter.