Summary
The General Affairs Specialist ensures the smooth, efficient, and cost-effective operation of administrative and facility support functions within the factory. This role manages vendor services (cleaning, meals, transportation, security), factory supplies, expense processing, and reception/visitor support, while driving continuous service improvement. It also oversees employee onboarding logistics, work tool and PPE distribution, and company event coordination — working closely with production, HR, and facility teams to maintain a well-organized, compliant workplace in a fast-paced manufacturing environment.
Location: On site at factory, My Yen, Ben Luc
Working hour: Mon – Sat | 7:30 – 16:00
Responsibilities
Administrative Operations
- Manage day-to-day administrative services (cleaning, meals, transportation, security) and factory supplies (stationery, F&B, consumables) to meet company needs efficiently and cost-effectively.
- Handle incoming documents, correspondence, and packages, ensuring timely delivery to recipients.
- Verify and process administrative expense payments (utilities, stationery, services, repairs, rent, vehicles, business trips) on schedule to avoid late fees or service disruption.
- Prepare monthly expense reports.
- Perform document control: maintain organized hard copy and digital filing systems for administrative records.
- Maintain service quality through regular inspections, issue identification, resolution, and checklist development for each service area.
- Resolve administrative service complaints and anomalies promptly.
Reception & Visitor Support
- Manage employee onboarding logistics: ID cards, onboarding kits, access rights, seating arrangements.
- Issue and track work tools (phones, SIM cards, stamps), uniforms, lockers, and PPE.
- Coordinate visitor services: agenda, transportation, accommodation, F&B, and immigration support.
- Plan and execute company events (business trips, meetings, dinners, outings, team building) through cross-department coordination.
- Continuously improve reception processes to enhance employee and guest experience.
Other
Perform other tasks as assigned by the line manager.
Requirements
- Associate degree or higher in English, Business Administration, or related field.
- 3+ years in General Affairs, Corporate Affairs, or Employee Engagement within a manufacturing environment.
- Strong communication, organizational, and problem-solving skills.
- Proficient in MS Excel, Word, and PowerPoint.
- Detail-oriented, responsible, and adaptable to a fast-paced environment.
- Fluent Vietnamese; good spoken and written English.
Benefits
- 100% salary during probation
- Full salary-based social insurance (BHXH)
- Daily lunch allowance provided
- Attractive 13th‑month salary
- Company laptop and necessary work equipment
- Shuttle bus for employees between HCMC and the factory
- Long‑term career development opportunities in the electronics manufacturing industry
- Engaging, supportive, and dynamic international working environment
- A performance‑driven culture that values curiosity, ownership, and meaningful results
Salary:
We appreciate everyone's efforts and experiences, so we offer an attractive salary matching your skillset and field expertise.
If you have any questions, please do not hesitate to contact our recruitment colleague Eden Le via [email protected].