The Purchase Officer is responsible for sourcing, negotiating, and purchasing goods and services required by the organization while ensuring quality, cost-effectiveness, and timely delivery. The role involves vendor management, inventory coordination, and compliance with company procurement policies.
Requirements
Key Responsibilities
- Identify and evaluate suppliers based on quality, price, delivery, and service.
- Obtain quotations and negotiate pricing, payment terms, and contracts.
- Prepare and process Purchase Requisitions (PRs) and Purchase Orders (POs).
- Monitor order status and ensure timely delivery of materials.
- Coordinate with stores, operations, kitchen, and accounts departments.
- Maintain supplier records and develop strong vendor relationships.
- Compare market prices and conduct cost-saving initiatives.
- Ensure purchased items meet quality standards and specifications.
- Resolve supplier issues related to deliveries, shortages, and quality concerns.
- Maintain accurate procurement documentation and reports.
- Track inventory levels and support replenishment planning.
- Ensure compliance with company procurement policies and procedures.
Required Qualifications
- Bachelor's Degree in Commerce, Business Administration, Supply Chain Management, or related field.
- 2-5+ years of experience in purchasing/procurement.
- Experience in hospitality, catering, food service, or FMCG industry preferred.
Skills & Competencies
- Strong negotiation and vendor management skills.
- Knowledge of procurement procedures and supply chain operations.
- Proficiency in MS Excel, ERP, and procurement software.
- Good analytical and cost-control skills.
- Excellent communication and coordination abilities.
- Attention to detail and problem-solving capability.
Key Performance Indicators (KPIs)
- Cost savings achieved through negotiations.
- On-time delivery performance.
- Vendor performance ratings.
- Inventory availability and stock control.
- Accuracy of procurement documentation.
- Reduction in purchase-related discrepancies.
Preferred for Catering Industry:
- Knowledge of food commodities, packaging materials, housekeeping items, and kitchen equipment procurement.
- Experience in handling multiple sites/units and emergency purchasing requirements.