Job Title: Marketing Coordinator
Employment Type: Full-Time
FSLA: Salary/Exempt
Division: Marketing
Department: Pursuits
Reports to: Marketing Manager, Pursuits
Supervisory Duties: No
Salary Range: $70,000 - $90,000
The Marketing Coordinator will report to the Marketing Manager, Pursuits and work with the Director of Marketing on proposal and presentation writing, organization, editing, layout, production, and delivery – from concept to completion.
Responsibilities / Essential Functions
- Assume a lead role in preparation of responses to RFQs, RFPs and Interviews in association with the assigned Project Executive and input from various team members.
- Proposal tracking and follow-up.
- Writing, development, and ongoing maintenance of qualifications materials.
- Client Relationship Management system (Cosential) support related to company information, employee resumes and project information.
- Maintaining brand integrity and quality control.
- Electronic and hard copy file management.
- Coordination with other members of the Marketing team to complete additional marketing tasks.
- Prepare standard and customized qualifications for new business opportunities.
- Prepare interview materials: interview books, boards, handouts, team cards, PowerPoint presentations.
- Review and update standards as new project sheets are written, photos taken.
- Develop and maintain library of boiler plate information.
- Work with project team members and Marketing Department to create and maintain project information sheets.
- Work with project team members and Marketing Department to create and maintain resumes.
- Assist Project Teams in preparation of deliverables to ensure consistency of corporate image.
Key Skills
- The multi-tasking aspects of this position also cannot be overemphasized.
- The successful candidate will be a high-energy individual with a can-do attitude who is detail oriented.
- Ability to work well with others, showing flexibility and good listening skills.
- Ability to interview others, translate information and write logically and concisely.
- Strong attention to detail with constant consideration of quality.
- Willingness to learn, teach and be a team player.
- Ability to coordinate and manage large teams during RFQ/RFP/interview development.
- Ability to work under pressure with competing schedule demands.
- Ability to switch gears frequently and smoothly.
- Organizational, time management and project prioritization skills.
- Ability to take initiative and to be persistent.
- Willingness to work overtime when deadlines are required.
Requirements
- 3-5 years of relevant experience in architecture/engineering/construction industry proposal and presentation coordination.
- Bachelor’s degree, preferably in English, Marketing, Journalism or Communications.
- Knowledge of a wide range of software (Microsoft Office Suite and Adobe Creative Suite, particularly InDesign).