Scope of Position
Accounting Specialist monitors the department's ability to complete accounting/finance related processes, and support creating visibility to management and teams to work proactively towards excellent results.
Metrics
Finance
- EFTs received and recorded - within one business day of receipt.
- EFTs with GCI identified but no remittance detail - posted the 4th day.
- Update SharePoint table with deposit number – Daily.
Training & Personnel Development
- Comply with the 52-hour training per year (4.33 per month).
- Complete all mandatory training timely.
Administration and Personnel Management
- Exemplify and Teach Our Culture, Mission and Goals.
- Follow the 10 Critical Success Factor.
- Own your self-development. Prepare, follow-up and execute on your personal development goals.
- Understand and implement the company controls, policies, procedures, processes, applications, tools, and systems.
- Build healthy cross-functional relationship. Ensure a healthy work environment, promote team spirit and cohesiveness in the department as well as working together with other teams.
- Participate on initiatives and projects of the accounting team and communicate to Operations.
Main Responsibilities & Duties:
- Daily check EFT Table in SharePoint for unposted payments.
- Daily post deposits on accounting system for EFT payments when valid remittance detail is available. Proper backup to be uploaded on deposit journal.
- Update deposit pending information in SharePoint once Deposit number is assigned by system.
- Assign EFT payments received to district if no remittance detail is available.
- Post unposted EFTs to GCI if remittance detail is not received by 4th day of receipt
- Identify and collaborate with districts on deposit errors resolutions.
- Identifying and communicate tendencies that lead to root causes and action plans to avoid future errors.
- Escalate problems or concerns to districts or CHQ US accounting, as necessary.
- Daily post Checks received on branches.
- Daily monitor Remit inbox to post payment as soon as funds are received.
- Daily review if any post was rejected to correct, resubmit or delete if necessary.
Compliance
- Understand and comply with company internal controls, specifically the Fınancıal Process Control Documentation.
- Promote compliance and diligently following all company policies and regulations and performing the task at hand with outstanding integrity.
- Maintain highest compliance levels for all applicable Accounting requirements.
To be the most effective in this position we are looking for the following skills and experience:
- English Fluency
- Admin /Finance background preferred
- Ability to learn accounting processes and procedures.
- Customer Satisfaction oriented.
- Interpersonal and communication skills, ability to communicate written and oral communication and presentations.
- Basic time management skills and attention to detail.
- Problem solving.
- Ability to complete work within standard procedures, guidelines and office policies.
- Self-driven personality.
- Computer skills, including data entry and knowledge of all Microsoft Office applications (intermediate level Excel skills preferred).
- Hands-on user skills with Expeditors’ applications as needed.
- Team work oriented
- Commitment to exemplify Expeditors’ culture at all times.
All your information will be kept confidential according to EEO guidelines.