Bremer Whyte Brown & O'Meara, LLP is seeking an Accounts Receivable Clerk to join our award-winning team in our Newport Beach office. We are a reputable and forward-thinking mid-sized law firm, recognized for our sixth consecutive year as a Best Law Firm® by U.S. News & World Report's Best Lawyers®. As an Accounts Receivable Clerk, you will have an essential role in supporting our financial operations and contributing to our continued success.
Responsibilities
- Generate client invoices and assist with collections
- Submit statements, run reports, create file profiles, and enter initial budgets and budget updates in various platforms
- Review all invoices for appropriate documentation and approval prior to payment
- Respond to vendor inquiries and reconcile vendor accounts against statements and payment transactions
- Submit new billings and email appeals to the appropriate attorney for review
- Assist with month-end closing processes and procedures
- Ensure compliance with federal and state regulations as well as Firm policies and procedures
- Code documents according to Firm procedures
- Identify and report discrepancies
- Perform routine account reconciliation, data entry, and maintain spreadsheets
- Cross-train in other areas of Accounting and Finance as directed
- Assist with miscellaneous administrative duties as assigned
Requirements
- Associate degree in Finance, Accounting, or Business Administration required (or Bachelor's degree in progress)
- Minimum of 1 year of experience in data entry or an office environment, preferably in a law firm or legal setting
- Proficiency with technology and ability to quickly learn new systems and applications
- Basic knowledge of accounting principles and financial reporting
- Proficient with Microsoft Office (Word, Excel, Outlook, Adobe Pro)
- Good communication and organizational skills with strong attention to detail
- Ability to interact with others in a professional, tactful, and sensitive manner
- Ability to thrive in a fast-paced work environment and work independently as well as part of a team
- Experience with legal billing portals and document management software (TABS, NetDocuments, Legal Exchange, Legal Tracker, LegalX, LSS, Quovant, etc.) is a plus
Benefits
Our firm offers a comprehensive benefits package including:
- Competitive compensation
- Generous medical insurance (HMO/PPO) – employer-paid premium up to 95% + employer funded HRA (for PPO plans)
- Dental insurance – employer-paid premium up to 100%
- Vision coverage
- Wellness incentives, including rewards program
- Life insurance
- Pet insurance
- Paid time off and holidays
- 401(k)
We are committed to fostering an inclusive and diverse workplace environment that promotes career development and a healthy work-life balance.
About Us: At Bremer Whyte Brown & O'Meara (BWB&O), we pride ourselves on our commitment to excellence, innovation, and unwavering dedication to our clients. With 200 attorneys across nine offices in four states, and a strong foothold in the legal community, we have built a solid reputation for delivering exceptional legal services across various practice areas. Learn more at https://bremerwhyte.com/
Equal Opportunity Statement: BWB&O is an equal opportunity employer and welcomes applicants from all backgrounds. All applications will be treated with the utmost confidentiality.
For more information about how we use your personal information, please visit https://bremerwhyte.com/privacy-policy/.
The expected base salary range is $23 - $26/hr, depending upon experience.