FlexCar is growing rapidly across multiple markets, and we are looking for a highly organized, proactive and trustworthy Personal Assistant (PA) to join our team at our headquarters in Athens.
The ideal candidate is a resourceful professional who thrives in a fast-paced environment, anticipates needs, manages multiple priorities effectively and ensures that day-to-day activities run smoothly and efficiently.
Who We Are
FlexCar is more than a car leasing company. We are redefining the way consumers access and use cars by offering flexible and accessible mobility solutions combined with an all-inclusive premium service.
Our ambition is to transform the car leasing industry and help shape the future of mobility across Greece and our international markets.
People at FlexCar
We are constantly looking for curious, ambitious and high-performing people who are excited to be part of a fast-growing international company.
If you enjoy taking ownership, staying one step ahead, solving problems and making a meaningful impact in a dynamic environment, we would love to meet you.
Responsibilities
- Provide day-to-day administrative and organizational support, ensuring the smooth coordination of schedules, activities and priorities.
- Manage calendars, coordinate meetings, appointments and commitments, and proactively resolve scheduling conflicts.
- Organize domestic and international travel arrangements, including flights, accommodation, transportation and itineraries.
- Coordinate communication with internal and external stakeholders, ensuring timely and professional interactions.
- Prepare, review and organize presentations, reports, correspondence and other business documents.
- Coordinate meetings, prepare agendas, take minutes when required and follow up on action items and deadlines.
- Handle confidential and sensitive information with the highest level of professionalism and discretion.
- Collaborate with different departments to facilitate communication and ensure the timely completion of tasks.
- Handle ad hoc administrative and organizational requests with flexibility, efficiency and attention to detail.
Requirements
- University degree in Business Administration, Management, Communications or another relevant field.
- Up to 2 years of relevant experience in an administrative support, Personal Assistant or similar role. Entry-level candidates with strong organizational skills are also encouraged to apply.
- Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities.
- Strong communication and interpersonal skills, with a professional and positive attitude.
- High attention to detail, reliability and discretion when handling confidential information.
- Proactive, solution-oriented mindset with a willingness to learn, take initiative and develop professionally.
- Excellent command of Greek and English, both written and spoken.
- Good knowledge of Microsoft Office (Outlook, Excel, Word and PowerPoint) and familiarity with digital productivity tools.
- Ability to adapt to changing priorities and work effectively in a fast-paced environment.
- Previous experience in a corporate environment or fast-growing company will be considered a plus.
Benefits
- Opportunity to work in one of the fastest-growing scaleups
- Private Health Insurance
- Free coffee, snacks and beverages
- Car benefits
- Ongoing training and development
- Competitive salary
- Amazing working environment based on Respect, Fairness, and Transparency
All applications will be treated in utmost confidence and will only be seen by members of our recruitment team.