The Talent Acquisition Operations Intern plays a vital role in supporting our recruitment operations by managing the coordination aspects of the hiring process. This position ensures seamless candidate experience while supporting Talent Acquisition Consultants and hiring managers to deliver efficient recruitment outcomes across the APAC region.
The role encompasses end-to-end coordination activities, including interview scheduling, candidate communications, documentation preparation, and background screening processes. Additionally, the coordinator contributes to process improvements, maintains recruitment resources, supports reporting and analytics efforts, and collaborates with cross-functional teams to enhance operational efficiency and drive continuous improvement across our talent acquisition functions.
Key Responsibilities:
Recruitment Coordination & Support:
- Coordinate end-to-end interview scheduling across different time zones and stakeholders
- Manage candidate communications throughout the recruitment process
- Prepare and distribute letters, employment contracts, and related documentation
- Maintain accurate candidate records and recruitment data in SmartRecruiters
- Collaborate with the Human Resources Operations team to prepare for the seamless transition and onboarding of new hires.
Process Management & Improvement:
- Support process improvement initiatives to enhance recruitment efficiency, including identifying redundant processes and opportunities for automation.
- Maintain and update recruitment templates, guides, and documentation
- Collaborate with cross-functional teams to drive operational excellence through process optimization
- Research and recommend automation solutions for routine coordination activities
Reporting & Analytics:
- Coordinate recruitment reporting and data analyst efforts, oversee dashboard monitoring, and collaborate on initiatives to improve data quality and actionable insights.
- Support compliance requirements and audit processes
- Maintain recruitment metrics and provide operational insights
The Team
You will report to the APAC TA Operations Manager as a key TA team member. The APAC TA team comprises talent acquisition professionals specializing in hiring for different areas of SEEK.
The TA team forms part of the broader P&C team, which includes HR Generalists, Remuneration and Benefits, Payroll and HR Information Systems, Corporate Communications, and our Operations Support team.
- Strong organizational skills with ability to manage multiple priorities
- Excellent written and verbal communication skills
- Experience working in a fast-paced, deadline-driven environment
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
- Demonstrated growth mindset with proactive approach to learning and continuous improvement
- Proven ability to take initiative and drive process improvements independently
At SEEK we offer:
- Support of flexible hybrid working, including a mix of office and work from home days depending on your role.
- Free kick-start breakfast every morning and fresh fruit available all day in our offices
- Casual dress – every day
- SEEK is committed to operating sustainably and is preparing for the impacts of climate change and the transition to a low-carbon future, and is working to minimise its environmental impacts which includes a long-term emissions reduction target of net zero by FY2050
At SEEK, we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.
We know teams with diverse ideas, experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such, we welcome applications from people with diverse backgrounds and life experiences, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. If you have the skills, curiosity and an adaptable mindset but don't meet every responsibility or qualification listed in this advertisement, please still get in touch with us.
Should you require any specific support or adjustments throughout the recruitment process and beyond, please advise us and we will be happy to assist.
SEEK kindly requests no unsolicited resumes or approaches from recruitment agencies and will not be responsible for any associated fees.