Company Overview
A well-established US-based bookkeeping and tax practice servicing a diverse client base across multiple industries, primarily within California. The business provides professional accounting, bookkeeping and tax support services to small and medium-sized businesses and is currently expanding following the acquisition of an additional client portfolio. The environment is fast-paced, service-driven and highly detail-oriented, requiring strong technical bookkeeping capability and the ability to manage multiple client accounts independently.
Role Summary
An experienced Senior Bookkeeper is required to manage full-cycle bookkeeping functions across a portfolio of US-based clients. The successful candidate will work primarily within QuickBooks Online and will be responsible for reconciliations, financial reporting support, payroll-related bookkeeping functions and maintaining accurate financial records to US standards. This is a hands-on role requiring strong technical accounting knowledge, excellent organisational skills and the ability to work independently with minimal supervision.
Requirements
Key Responsibilities
- Manage full-cycle bookkeeping across multiple client accounts
- Maintain accurate financial records and bookkeeping systems
- Perform bank, credit card and loan reconciliations
- Manage accounts payable and accounts receivable processes
- Prepare and review balance sheet reconciliations and profit & loss reporting
- Reconcile undeposited funds and gross up sales reports from net deposits
- Work with multiple POS systems and financial data sources
- Support payroll journal reconciliation and payroll-related bookkeeping functions
- Liaise with clients professionally regarding bookkeeping matters
- Maintain bookkeeping accuracy in line with US accounting standards
- Assist with month-end and year-end bookkeeping processes
- Utilise AI and automation tools effectively to improve efficiency while maintaining accuracy
Requirements
- QuickBooks Online Certified
- Minimum 5 years of full-time bookkeeping experience
- Strong US bookkeeping and US data-capture experience
- Experience servicing multiple industries
- Advanced QuickBooks Online proficiency with recent hands-on usage
- Strong understanding of balance sheet reconciliations
- Experience with accounts payable, accounts receivable, assets, liabilities and loan reconciliations
- Experience with payroll journals and payroll reconciliation processes
- Advanced Microsoft Excel skills
- Strong understanding of financial reporting and bookkeeping best practices
- Ability to work independently and manage multiple priorities
- Strong communication and organisational skills
- Reliable high-speed internet connection and professional home-office setup
- Minimum dual-screen setup with dedicated workspace
- Willingness to work US Pacific working hours on a permanent basis
Highly Advantageous
- California sales tax exposure
- Experience across construction, real estate, restaurants, retail, wholesale or entertainment industries
- Exposure to US corporate tax environments
- Experience working with multiple POS systems
- Strong AI literacy and workflow optimisation skills
Technical Skills
- QuickBooks Online
- Microsoft Excel
- US Payroll Workflows
- Financial Reconciliation
- POS System Integration
- Bookkeeping Reporting
- Financial Data Management
Ideal Candidate Profile
- Senior-level bookkeeper with strong technical capability
- Highly detail-oriented and accurate
- Able to manage workload independently with minimal supervision
- Comfortable working within a fast-paced US client environment
- Professional, reliable and service-oriented
- Strong problem-solving and organisational skills
- Comfortable communicating directly with clients and stakeholders
Application Requirements
- Updated CV detailing bookkeeping experience and industries supported
- Confirmation of QuickBooks Online certification
- Summary of US bookkeeping and US accounting exposure
- Confirmation of home-office setup and internet reliability
- Introductory video outlining communication style and bookkeeping background
- Confirmation of availability to work US Pacific hours
Benefits
Remote working environment
Competitive salary package
Long-term opportunity with a growing US-based accounting practice
Exposure to a diverse US client portfolio