OVERVIEW
The Human Resources Associate provides a robust administrative support to the Human Resources Department daily operations. Mainly works within a framework of established HR processes, procedures and standard work instructions as determined by the HR Department and applicable legislations.
DESCRIPTION
Role-specific HR tasks (Admin):
Responsible for beginning to end exit process for leavers: ensure exit procedure is properly completed (relevant paperwork prepared, inform payroll team on a timely manner…);
Absences and leaves: answer related queries with autonomy; administer employees’ leave and attendance, ensure all information and required supporting documentation are submitted to payroll team on a timely manner
Responsible for employees’ relocations and international transfers processes, with support of a senior
Provide support and assistance in immigration and work permit visa applications
Responsible for maternity, parental and paternity leave processes, with support of a senior
Be on the HR mailing distribution list and be the first point of contact to answer employees’ queries
Administer and process employee’s benefits such as pension, life and medical insurances, meal cards…
Moderate to high level of autonomy when answering queries from employees and managers
Additional HR tasks (support with OB tasks and transition to Gen):
Provide support and assistance with Onboarding processes when required, including preparing or requesting employment contracts and other necessary documents
Learn and assist with Employee Relation cases
Generic/Common HR tasks:
Prepare various documents (agreements, addendums, reference letters, etc.)
Keep soft and hard employee files up-to-date
Ensure employee data are kept updated on the HRIS (i.e. Workday) and produce relevant reports
Educate managers and employees with HRIS (i.e. Workday) usage
Provide support and assistance in international HR projects
Perform HR administration and operational support to the HR Departments in different locations
Complete all other tasks that are deemed appropriate for the role and assigned by the manager / supervisor
REQUIRED SKILLS:-
Good knowledge of MS Office (specifically Excel)
Excellent communication skills in English and Spanish [change as needed] (written and verbal)
Ability to maintain professionalism in all situations
Ability to handle sensitive information in a confidential manner
Attention to detail and problem-solving competencies
Ability to work effectively across organizational boundaries
Positive attitude, resiliency, and the ability to produce high quality and volume at a fast pace
Maintain flexibility to take on additional responsibilities, as needed
Working knowledge with a HRIS (Workday)