Project Coordinator (Asana, Trello & Operations) – Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours (flexibility for deadlines)
About the Role
At Pavago, one of our clients is hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects and operational workflows.
This is not a passive administrative role. You’ll help keep projects on track by managing timelines, coordinating stakeholders, tracking deliverables, identifying risks, and maintaining organized documentation.
If you’re highly organized, proactive, and enjoy keeping teams aligned and projects moving forward, this role is a great fit.
What You’ll Do
Project Planning & Timeline Management
- Maintain project plans using Asana, Trello, Monday.com, MS Project, or Smartsheet.
- Track timelines, milestones, dependencies, and deliverables.
- Keep project schedules and trackers accurate and up to date.
- Help teams stay aligned on priorities and deadlines.
Documentation & Reporting
- Prepare meeting agendas, notes, action items, and weekly project reports.
- Maintain organized documentation in SharePoint, Google Drive, or Confluence.
- Track project progress, risks, blockers, and key metrics.
- Ensure documentation remains accurate and accessible.
Communication & Coordination
- Act as the central point of coordination between project managers, team members, leadership, and stakeholders.
- Follow up on tasks and deliverables proactively.
- Escalate delays, blockers, or risks before they impact project timelines.
- Ensure decisions and updates are clearly documented.
Task & Resource Tracking
- Monitor task completion, resource availability, and project dependencies.
- Help maintain accountability across active projects.
- Ensure deliverables stay on schedule.
Risk & Vendor Management
- Identify delays, bottlenecks, and operational risks.
- Maintain project risk logs and escalation tracking.
- Coordinate with vendors, contractors, and external stakeholders.
- Track vendor deliverables and escalate issues when needed.
Required Experience & Skills
- 2+ years of experience in:
- Project Coordination
- Operations Support
- Administrative or Project Support roles
- Hands-on experience with:
- Asana
- Trello
- Monday.com
- Strong Excel or Google Sheets skills, including:
- Project trackers
- Pivot tables
- Conditional formatting
- Excellent organizational, documentation, and communication skills.
- Comfortable working remotely across multiple stakeholders.
Nice to Have
- PMP, CAPM, or Agile certifications (or currently pursuing them).
- Familiarity with Agile, Scrum, or sprint planning.
- Experience in SaaS, marketing, professional services, construction, or operations-focused environments.
What a Typical Day Looks Like
- Update project plans and task trackers.
- Follow up with teams on deadlines and deliverables.
- Support meetings with notes and action items.
- Prepare weekly project status reports.
- Coordinate communication across stakeholders.
- Identify and escalate project risks.
- Maintain organized project documentation.
In short: You’ll ensure projects stay organized, on schedule, and visible while helping teams execute efficiently.
Key Metrics for Success
- On-time completion of tasks and milestones.
- Accurate and consistent project reporting.
- Fewer missed deadlines due to coordination gaps.
- Organized and up-to-date project documentation.
- Positive stakeholder feedback on communication and execution.
Interview Process
- Application Review
- Spark Hire Intro Video (3–5 minutes)
- Practical Assessment (Project Tracker & Status Report)
- Client Interview
- Offer & Onboarding
What Happens After You Apply
After submitting your application, you’ll receive an email invitation from Spark Hire to record a short 3–5 minute Intro Video. This is the first step in our hiring process and can be completed whenever it’s convenient for you.
Instead of multiple screening calls, you’ll have one opportunity to introduce yourself, discuss your project coordination experience, and share how you’ve managed timelines, stakeholders, documentation, and project tracking tools like Asana or Trello. Your video will be reviewed before moving forward in the interview process.
You can record your video as many times as you’d like before submitting it—only your final version will be reviewed.
Please keep an eye on both your inbox and spam folder for your Spark Hire invitation after applying.
Apply Now
If you enjoy keeping projects organized, coordinating teams, and ensuring work gets delivered on time, we’d love to hear from you. Apply today and help drive successful project execution in a fast-paced remote environment.