Financial Operations & Accounting Specialist – QuickBooks, Reconciliations & Reporting
Full-Time | Remote | U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a Financial Operations & Accounting Specialist to manage financial records, reconciliations, reporting, and transaction tracking across multiple entities.
This is a hands-on role that goes beyond basic bookkeeping. You’ll be responsible for maintaining accurate financial data, identifying discrepancies, managing multi-entity workflows, and improving financial tracking processes.
If you’re analytical, highly detail-oriented, and strong with QuickBooks and Google Sheets, this role is a strong fit.
What You’ll Own
Accounting & Reconciliations
- Maintain and reconcile financial records across multiple entities
- Ensure transactions are accurately recorded and categorized
- Review financial data and proactively resolve discrepancies
- Maintain clean and reliable accounting records
Financial Reporting & Data
- Prepare monthly financial reports and summaries
- Build and maintain financial trackers in Google Sheets
- Ensure consistency between accounting systems, reports, and supporting records
- Provide leadership with accurate and organized financial information
Expense & Transaction Tracking
- Track property-level expenses, CapEx, interest, and other financial activity
- Maintain organized supporting documentation
- Verify proper categorization of transactions
- Monitor financial activity for errors or inconsistencies
Bank & Vendor Coordination
- Conduct follow-ups with banks and vendors when verification is required
- Reconcile external records against internal financial data
- Support resolution of transaction and payment discrepancies
Process Improvement
- Identify inefficient financial workflows
- Improve trackers, documentation, and reporting processes
- Build structured systems that improve accuracy and consistency
- Help reduce recurring errors and manual work
Requirements
- Experience in accounting, bookkeeping, or financial operations
- Hands-on experience with QuickBooks
- Strong Google Sheets skills, including formulas and complex financial trackers
- Experience performing financial reconciliations
- Strong analytical and problem-solving skills
- Exceptional attention to detail and ability to identify discrepancies
- Ability to work independently with minimal supervision
- Clear and professional English communication
- Availability during U.S. business hours
Nice to Have
- Multi-entity QuickBooks experience
- Experience with property-based or multi-entity businesses
- Familiarity with CapEx and property-level expense tracking
- Experience preparing monthly financial reports
- Familiarity with Google Drive and Slack
- Process improvement or financial systems optimization experience
What Success Looks Like
- Financial records and reconciliations remain accurate
- Monthly reports are completed on time
- Discrepancies are identified and resolved quickly
- Multi-entity financial data remains clean and organized
- Financial trackers provide reliable visibility
- Processes become more efficient and structured over time
- Leadership can confidently rely on the financial data
Why Join
- Fully remote opportunity
- Hands-on ownership of financial operations
- Exposure to multi-entity accounting and reporting
- Opportunity to improve financial systems and workflows
- Direct impact on financial accuracy and operational visibility
- Growth opportunities into Senior Accountant, Accounting Manager, or Financial Operations roles
Interview Process
- Initial Application Review
- Spark Hire Intro Video
- Pavago Recruiter Interview
- Final Client Interview
- Offer & Onboarding
Apply Now
If you have strong QuickBooks, reconciliation, Google Sheets, and financial operations experience and enjoy keeping complex financial data accurate and organized, we’d love to hear from you.
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