Important: Please only apply if you are able to work on-site at our Zurich office every working day. This is a fully office-based role with no option for remote work.
About G-20 Group
G-20 Group is a cross-asset trading firm headquartered in Switzerland, trading delta-one and derivatives markets globally. We combine startup agility with institutional-grade experience in proprietary trading, technology, and quantitative finance.
Role Overview
We are seeking a highly organized, discrete, and proactive Executive Assistant to provide comprehensive administrative support to our executive leadership team. In this role, you will work closely with the CEO and Deputy-CEO along with other leaders to manage their schedules, coordinate meetings, handle correspondence, and ensure that administrative and organizational matters are efficiently managed.
You will act as a key point of contact for internal and external stakeholders, ensuring that communication flows seamlessly and that priorities are met in a timely manner. The ideal candidate is an experienced, dependable, detail-oriented professional who thrives in a dynamic environment and can anticipate needs before they arise.
Key Responsibilities
- Provide administrative support to members of the Executive team.
- Manage calendars, schedule and coordinate meetings, and organize appointments.
- Handle correspondence, prepare documents, and manage communication flows on behalf of executives.
- Arrange and coordinate travel plans, itineraries, and expense reporting.
- Support with payment of invoices, reimbursements, and other administrative or financial tasks as required.
- Prepare meeting materials, and ensure follow-up on action items.
- Liaise with internal departments and external partners to ensure smooth coordination of executive activities.
- Maintain confidentiality and handle sensitive information with the highest degree of professionalism.
Requirements
- 5+ years’ experience as an Executive Assistant, Personal Assistant, or in a comparable administrative role, with a strong preference for the financial/trading sector.
- Excellent organizational and multitasking skills with strong attention to detail.
- High level of integrity, discretion, and professionalism.
- Strong communication skills (both written and verbal) in English.
- Proficiency in MS Office and common collaboration tools (e.g. Excel, Word, Outlook).
- A proactive, hands-on attitude and the ability to anticipate needs and take initiative.
Preferred / Desirable Experience
- Fluency in German is a strong plus; additional languages are an advantage.
- Flexibility to adapt to changing priorities and schedules.
Location and Right to work: We are hiring for our Zurich office with the expectation of the candidates being on-site. Only candidates who meet the requirements, live within commutable distance to Central Zurich and who possess the pre-existing right to work in Zurich without requiring company sponsorship need apply (Swiss national, B/C permit or equivalent).
Join G-20 and be a part of a team that is at the forefront of financial markets, driving innovation and excellence in the sector.