Position Title: Patient Services Representative (PSR) - Gynecology Oncology Clinic - Stephenson Cancer Center Department: SCC Clinic Patient Services Job Description: This position may be filled as a Patient Services Representative Level 2 or 3, depending on individual experience, expertise, and qualifications. The Patient Services Representative coordinates schedules of patients in an out-patient clinic and provides clerical assistance toward the smooth operation of the facility. Essential Responsibilities Responsibilities listed in this section are core to the position. Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position. Schedules patient appointments, either by telephone or in person. Provides information about clinic operations. Obtains patient demographics on new patients and updates demographics on established patients. Answers telephone calls and distributes to the appropriate people. Coordinates schedules as directed to patients requiring multiple services. Verified insurance eligibility, secures referrals, and follow up with status of referrals when communicating to patients. Reports out abandon call rate in Tiered Huddles. Greets patients as they come into the clinic for scheduled appointments. Accepts payments and writes receipts. Distributes encounter forms and inspects the form for completeness and accuracy. Ensures the resident and faculty signatures are on the encounter form and chart. Copies insurance cards and uploads into the EMR as appropriate. Balances and closes personal Cash Drawer Reconciliation, daily. Prepares ancillary forms for other services (i.e. x-rays, vascular services, etc.) Promotes the organizations Patient Portal for communication between patient and clinic. Pulls patient charts for appointments or to file lab, x-ray, hospital information or other information into the chart. Copies medical records for patients and other providers or facilities. Makes up new patient charts and/or packets of information Validates all handouts are within compliance date. Requests medical records from other facilities. Talks to patients about financial accounts. Verifies insurance eligibility and primary care physicians for patients. Secures referrals to other providers for HMO patients. Secures referrals from PCPs for HMO patients to be seen in the clinic. Collects and verifies proof of income in order to determine what sliding scale discount is appropriate, if any. Monitor and act on WQs in EMR for Referrals. Transcribes outside referrals into organizations EMR. Coordinates referral process for patient access to clinical care. Dispenses supplies as needed. Participates in Quality Improvement activities. Notifies appropriate person when supplies are low and need to be reordered. Types notes and letters for physicians as needed, via letter or patient portal. Makes immunization cards as needed. Sorts and distributes mail. Communicates with patients of all ages in a professional manner at all times. Communicates with co-workers and employees in a manner which promotes a highly “team oriented” approach. Enhances professional growth and development through in-service meetings and education programs. Maintains patient confidentiality. General Responsibilities Performs other duties as assigned. Minimum Qualifications (Level II) Education Requirements High School Diploma or GED required. Experience Requirements 3 or more years of experience in customer service, including at least 6 months in a clinical environment, required. License/Certification/Registration Requirements None required. Minimum Qualifications (Level III) Education Requirements Associate's Degree required. Experience Requirements 5 or more years of experience in admitting, financial counseling, patient registration, or related area required.  License/Certification/Registration Requirements None required. Knowledge/Skills/Abilities Requirements Advanced verbal and written communication skills. Advanced customer service skills. Advanced ability to work effectively with other employees, patients, and external parties. Advanced proficiency with the use of Microsoft Office tools. Knowledge of hospital policies and procedures. Keyboarding skills sufficient to meet the requirements of the position. Current OU Health Employees - Please click HERE to login. OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family. OU Health is the state’s only comprehensive academic health system of hospitals, clinics and centers of excellence. With 11,000 employees and more than 1,300 physicians and advanced practice providers, OU Health is home to Oklahoma’s largest doctor network with a complete range of specialty care. OU Health serves Oklahoma and the region with the state’s only freestanding children’s hospital, the only National Cancer Institute-Designated OU Health Stephenson Cancer Center, Oklahoma’s flagship hospital, which serves as the state’s only Level 1 trauma center and Edmond Medical Center in the heart of the Edmond Community. Becker’s Hospital Review named University of Oklahoma Medical Center one of the 100 Great Hospitals in America for 2020. OU Health’s oncology program at OU Health Stephenson Cancer Center was named Oklahoma’s top facility for cancer care by U.S. News & World Report in its 2020-21 rankings. OU Health also was ranked by U.S. News & World Report as high performing in these specialties: Colon Surgery, COPD and Congestive Heart Failure. OU Health’s mission is to lead healthcare in patient care, education and research. Experts in prevention, treatment and cures, our team works to improve lives through innovation in medical care, education and research, while investing in the people, technologies and facilities that will enable us to achieve our goals. We are seeking individuals who have a passion and talent for caring for others. By joining our team, you will provide quality health care to our community through the work you do every day. We provide clinical and non-clinical opportunities to further your career and we invite you to explore our available positions. Equal employment opportunities are provided to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, sexual orientation, gender identity, genetic information or protected veteran status in accordance with applicable federal laws. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training. Reasonable accommodations are made to the known physical and mental limitations of qualified individuals with disabilities.

Patient Services Representative (PSR) - Gynecology Oncology Clinic - Stephenson Cancer Center.

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