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At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you’re passionate about developing your career, while helping others along the way, come join the Broadridge team. We are seeking a highly organized, proactive Executive Administrative Assistant to provide dedicated support to two senior leaders. This contract role may evolve into a permanent position based on business needs and performance. The primary focus of this role is executive administrative support. The position will also provide limited business-support assistance, particularly in preparing leaders for meetings and supporting follow-through on priority initiatives. We are seeking candidates located in New York City, Newark, NJ, or Houston, TX. Responsibilities: Manage complex calendars for two senior leaders, including scheduling, prioritization, meeting coordination, and conflict resolution. Arrange domestic and international travel, including flights, accommodations, ground transportation, itineraries, and required travel documentation. Prepare, submit, and track expense reports accurately and in a timely manner, in accordance with company policies. Coordinate meeting logistics, including invitations, agendas, materials, room or virtual-meeting arrangements, and attendee communications. Provide light business and meeting-preparation support, including gathering background information, coordinating stakeholder input, and assisting with agendas, briefing materials, presentations, and meeting notes. Develop an understanding of the leaders’ priorities and key initiatives in order to anticipate needs, support meeting readiness, and help ensure timely completion of action items. Maintain trackers, organize relevant materials, and provide administrative coordination for selected business initiatives as needed. Handle sensitive information with discretion, professionalism, and sound judgment. Support additional administrative and operational activities as needed. Qualifications: A minimum of 2-4 years' experience supporting senior-level leaders in an administrative, executive assistant, or similar role. Bachelors degree preferred, or equivalent experience Demonstrated ability to manage competing priorities, work independently, and maintain exceptional attention to detail. Strong written and verbal communication skills. Proficiency with calendar, travel, presentation, and expense-management tools. Ability to quickly understand business priorities and synthesize information into clear, well-organized meeting materials and follow-up actions. Strong organizational, analytical, and problem-solving skills, with the ability to manage details while maintaining awareness of broader business objectives. Experience with expense billing, data collection, presentations Professionalism, discretion, confidentiality, and a service-oriented approach. The pay range for this position is $35.00 - $40.00 per hour. Broadridge considers various factors when evaluating a candidate's final salary including, but not limited to, relevant experience, skills, and education. #LI-KS1 #LI-Hybrid We are dedicated to fostering a collaborative, engaging, and inclusive environment and are committed to providing a workplace that empowers associates to be authentic and bring their best to work. We believe that associates do their best when they feel safe, understood, and valued, and we work diligently and collaboratively to ensure Broadridge is a company—and ultimately a community—that recognizes and celebrates everyone’s unique perspective. Use of AI in Hiring As part of the recruiting process, Broadridge may use technology, including artificial intelligence (AI)-based tools, to help review and evaluate applications. These tools are used only to support our recruiters and hiring managers, and all employment decisions include human review to ensure fairness, accuracy, and compliance with applicable laws. Please note that honesty and transparency are critical to our hiring process. Any attempt to falsify, misrepresent, or disguise information in an application, resume, assessment, or interview will result in disqualification from consideration. US applicants: Click here to view the EEOC "Know Your Rights" poster. Disability Assistance We recognize that ensuring our long-term success means creating an environment where everyone is welcome, where everyone's strengths are valued, and where everyone can perform at their best. Broadridge provides equal employment opportunities to all associates and applicants for employment without regard to race, color, religion, sex (including sexual orientation, gender identity or expression, and pregnancy), marital status, national origin, ethnic origin, age, disability, genetic information, military or veteran status, and other protected characteristics protected by applicable federal, state, or local laws. If you need assistance or would like to request reasonable accommodations during the application and/or hiring process, please contact us at 888-237-7769 or by sending an email to BRcareers@broadridge.com. Broadridge Financial Solutions (NYSE: BR) is a global technology leader with trusted expertise and transformative technology, helping clients and the financial services industry operate, innovate, and grow. We power investing, governance, and communications for our clients – driving operational resiliency, elevating business performance, and transforming investor experiences. Our technology and operations platforms process and generate over 7 billion communications annually and underpin the daily average trading of over $15 trillion in equities, fixed income, and other securities globally. A certified Great Place to Work®, Broadridge is part of the S&P 500® Index, employing over 15,000 associates in 21 countries. LinkedIn Facebook Instagram Twitter YouTube Glassdoor The Muse Broadridge is committed to creating an engaging workplace for the most talented associates in our industry. We are dedicated to fostering a collaborative, inclusive, and healthy environment that promotes flexibility and accountability. As a leading provider of technology, communications, and data and analytics solutions to businesses around the world, it is critical that we understand, embrace, and operate in a multicultural environment. Every associate has unique strengths, which, when fully appreciated and embraced, allow individuals to perform at their best, leading to our success. We believe that our associates are our most important asset. Encouraging professional development opportunities is a core part of our culture. Broadridge provides educational opportunities, including formal classes, training programs and events. To enable learning in our hybrid working model, Broadridge has redesigned all development programs for 100% virtual delivery. Our associates have access to 8,500+ online courses covering business, leadership, technical, and function-specific topics through our LinkedIn Learning program.
broadridge
New York
Executive Administrative Assistant - Contract.
CONTRACT$35–40/HR