As our Team Lead Office Management (m/f/x) - 2 year contract, you’ll play a key role in shaping an outstanding workplace experience for our teams in Malta. You’ll lead the teams across Office Management and Personal Assistant, ensuring our office operates smoothly, efficiently, and at the highest standard. This is an opportunity to take ownership of projects, processes, and workplace initiatives that directly impact employee experience and business success. Working closely with stakeholders across locations, you’ll drive improvements, build strong partnerships, and create an environment where teams can perform at their best.
Your Playing Field
- You will lead and develop the Office Management and Personal Assistant teams, fostering a collaborative culture and ensuring exceptional workplace support across the business.
- You will drive efficient office operations and continuously improve processes that enhance the employee experience across the Malta office.
- You will coordinate office moves and workplace projects, ensuring smooth execution and minimal disruption to daily business activities.
- You will build strong relationships with internal stakeholders and external partners to deliver a seamless and high-quality office experience.
- You will partner closely with the Facilities team to maintain a safe, welcoming, and well-functioning environment for employees and visitors.
- You will manage the Office Management budget, balancing operational excellence with effective cost control and future planning.
- You will introduce new policies, systems, and best practices that improve efficiency, consistency, and workplace productivity.
- You will organise and deliver company events that strengthen our culture, bring people together, and create memorable experiences.
- You take ownership of building and travel insurance coordination, playing a key role in the annual renewal process to ensure seamless coverage and business continuity.
- We count on you to champion a safe and secure workplace by ensuring compliance with all relevant health, safety, and regulatory requirements.
Which Skills You Should Bring to the Pitch
- Education. Bachelor's or Master's degree in Business Administration or an equivalent qualification.
- Leadership. Proven experience leading and developing teams within an office management environment.
- Office Management. At least 3-5 years of experience in a comparable office management role.
- Communication. Excellent verbal and written communication skills with the ability to engage and influence stakeholders.
- Organisation. Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
- Stakeholder Management. Proven ability to build relationships and collaborate effectively across different levels of the business
- Languages. Our team consists of more than 50 different nationalities working together to achieve Tipico's mission. English is the way we communicate within the company. Maltese would be considered an asset.
- Office Operations. Practical knowledge of office management functions including executive support, facilities coordination, travel management, and reception services.
- MS Office. Advanced proficiency in Microsoft Office applications.
This is how we score with you:
- Established International Group. We have a solid foundation on which to grow.
- Personal and Professional Growth. We offer you opportunities to develop and grow to unlock your potential.
- Relocation Support. To make your move to Malta as smooth as possible.
- Competitive Package. We care for our employees, offering a competitive salary, Private health and dental insurance and subsidized parking.
- On-site childcare. Worried about where to leave your 3+ year-old kids? We’ve got a game plan.
- Gym Allowance. Because we love Sports!
- Modern offices. Our very own Tipico tower provides an open-plan space with the latest technology.
- Events. Sponsored Charity and Team gatherings, we like to have fun together as one team and reinforce our connections.
- Supportive Environment. We believe in collaboration and working together as a team but we also give importance to the uniqueness of each and every one of us.
Think a career at Tipico’s right for you? Apply now and join our winning team!
If you have any questions or comments about this role, our TA team is happy to help you! Feel free to reach out to us on our social media channels
We look forward to your application!