We are looking for a proactive and highly organised administrator to support our Central Services teams, including HR, Marketing and Corporate Responsibilities.
Main purpose of role
- Support Directors with diary management, scheduling appointments, and coordinating internal and external meetings, including room bookings and refreshments.
- Organise meetings, prepare agendas, take minutes, and track resulting actions.
- Manage inboxes and respond to queries in a timely and professional manner.
- Coordinate team events, workshops, and off-site meetings.
- Manage travel and accommodation bookings as required.
- Monitor key deadlines and proactively follow up on outstanding actions.
- Support procurement and supplier processes, including raising purchase orders and processing invoices.
- Provide general administrative support to the wider team, including business development activities and ad hoc requests.
- Previous experience in an administrative or team support role.
- Strong organisational skills, with the ability to manage multiple priorities and deadlines.
- Excellent communication and interpersonal skills.
- Experience managing complex diaries and supporting senior stakeholders.
- Proactive, adaptable, and able to work independently with minimal supervision.
- Proficient in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
- Experience handling confidential information with discretion.
- Experience organising meetings, events, and travel arrangements.
- Basic finance administration experience, including purchase orders and invoicing.
- Strong attention to detail and customer service skills.
- Knowledge of the construction and/or professional services sector is desirable.
Desirable Experience:
- Experience working in Dynamics365 (in relation to raising purchase orders and expense reconciliation)
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
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Please find out more about us at www.turnerandtownsend.com/
SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
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