We are seeking a highly organized and detail-oriented Fleet Maintenance Administrator & Finance Support Specialist to support the daily operations of our fleet maintenance department. This position is responsible for maintenance administration, financial processing, vendor management, fleet compliance, inventory support, and departmental reporting. The ideal candidate will thrive in a fast-paced environment and possess strong administrative, accounting, and organizational skills. Essential Duties & Responsibilities Finance & Administrative Support Create, manage, and reconcile purchase orders. Process invoices, receipts, and vendor payments. Support monthly financial close activities. Review repair estimates and coordinate approvals. Monitor maintenance expenses and budget activity. Process capital expenditure requests and documentation. Maintain vendor accounts and payment records. Assist with financial reporting and cost tracking. Fleet Administration Process vehicle registrations, renewals, and title work. Maintain fleet asset records and compliance documents. Coordinate onboarding of new fleet vehicles. Schedule installation of cameras, scales, radios, decals, and other equipment. Track vehicle documentation and regulatory requirements. Vendor & Customer Relations Serve as the primary contact for maintenance vendors. Obtain repair estimates and pricing quotes. Coordinate ordering of parts, supplies, and services. Resolve invoice discrepancies and payment issues. Build and maintain positive vendor relationships. Inventory & Parts Management Support parts inventory tracking and reconciliation. Assist with physical inventory counts and audits. Monitor inventory levels and order replenishment items. Maintain accurate inventory records and reports. Maintenance Department Support Order shop supplies, office supplies, and equipment. Schedule outside repairs and vendor services. Assist with maintenance reporting and special projects. Support training events, safety initiatives, and departmental meetings. Provide administrative support to maintenance leadership. Qualifications Required High school diploma or equivalent. Minimum of 3 years of administrative, accounting, maintenance, or fleet-related experience. Strong proficiency in Microsoft Excel, Word, Outlook, and data entry systems. Excellent organizational and time management skills. Strong written and verbal communication abilities. Ability to manage multiple priorities while meeting deadlines. Preferred Experience in fleet maintenance, trucking, transportation, or heavy equipment industries. Knowledge of accounts payable, purchase orders, and budgeting processes. Experience with fleet management and maintenance software. Understanding of vehicle registration, titling, and compliance requirements. Key Competencies Attention to detail Problem-solving skills Customer service mindset Financial accuracy Organization and prioritization Team collaboration Vendor relationship management Benefits Competitive compensation Medical, dental, and vision insurance 401(k) with company match Paid time off and holidays Career growth opportunities Stable and growing organization Apply today to join a team dedicated to keeping our fleet safe, compliant, and operating efficiently. Waste Connections is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status. Waste Connections is an integrated solid waste services company that provides solid waste collection, transfer, disposal and recycling services in mostly exclusive and secondary markets. Our goal is to create an environment where self-directed, empowered employees strive to consistently fulfill our constituent commitments and seek to create positive impacts through interactions with customers, communities, and fellow employees. OUR PEOPLE MEAN EVERYTHING TO US Waste Connections is always working to protect the health of the communities we serve, and we are grateful for the hard work and dedication that you bring to your job every day. Working here means you are a safety-minded individual who is making important contributions on a daily basis that will make a positive impact on those around you. We appreciate that you are a person of integrity who takes pride in the work you do. Our Opportunities BUILD TALENT FROM WITHIN People who want to gain valuable professional experience will find that Waste Connections is a fantastic place to work. You’ll enjoy the opportunity for beneficial training and professional development opportunities that can help enhance your skills and lead the way to a more promising future. LET’S REALIZE YOUR GOALS TOGETHER Bring your passion to succeed and you’ll quickly discover that great opportunities are all around you. At Waste Connections, you’ll thrive if you are friendly, dedicated, and prefer a work hard/play hard culture that is focused on maintaining our reputation as the premier waste services company in the markets we serve. Bring your passion to succeed and you’ll quickly discover that great opportunities and people are all around you. We operate a highly decentralized structure, so we look for energetic individuals who can demonstrate individual initiative and creativity and prefer a work hard/play hard team environment and culture. At Waste Connections, diversity and inclusion are essential to our success. We hire and empower great, capable people from a wide variety of backgrounds and lead with our values. For more than 20 years, we have maintained a culture of safety, integrity and service to build a great place to work. Our culture is built on taking care of each other and the communities we serve.

Maintenance Administrative Support.

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