Apply now to join FAU, where tomorrow begins. For more information on everything FAU has to offer, please visit www.fau.edu/jobs. Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account. Position Summary: Florida Atlantic University is seeking an Assistant Director, Department Administration - Boca Raton, FL. The Assistant Director, Department Administration position supports the mission of the College of Engineering and Computer Science. This role is tasked with enhancing department operational efficiency, supporting research initiatives, and contributing to student success. The College of Engineering and Computer Science at Florida Atlantic University is dedicated to shaping the future through cutting-edge research and transformative education. Summary of Responsibilities Assist faculty in preparing and budgeting grant proposals, ensuring compliance with internal and external submission guidelines. Track proposal submissions and manage awarded research grants, including monitoring expenditures and preparing financial reports. Develop and maintain a robust fiscal tracking system for various department accounts (e.g., GTAIDS, Auxiliary, Foundation, Tech Fee, Carryforward). Conduct budget forecasting, amendments, and reconciliations to ensure fiscal responsibility and compliance. Stay abreast of evolving federal, state, and university policies affecting research and administrative practices. Advise department members on compliance matters and implement policy changes as needed. Serve as a primary contact for Principal Investigators (PIs) and central research offices, facilitating communication and report submissions. Prepare and submit Research Center Reports to the Board of Governors and highlight department research achievements. Oversee purchasing functions, including approval of pCard transactions, preparation of requisitions, and monitoring of financial activities. Manage administrative staff, providing training, conducting performance evaluations, and fostering professional development. Pre-certify effort reports for research awards and manage tuition waivers in accordance with university policies. Performs other job-related duties as assigned. FAU Benefits and Perks If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. State retirement options including tax-deferred annuities and Roth 403(b) plans. State employees Public Service Loan Forgiveness (PSLF) program. Sick Leave Pool Program. Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). Paid Community Engagement Volunteer Service Day Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php Explore Living in Palm Beach County The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: Discover Housing Resources in Palm Beach County | BDB Minimum Qualifications: Master's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience required. Valid Florida Driver's License required. Preferred Qualifications: Degree in business administration, finance, accounting, public administration, higher education administration, or a related field. Experience managing departmental and sponsored research budgets, including budget development, forecasting, reconciliation, expenditure monitoring, and financial reporting. Experience supporting pre-award and post-award research administration, including proposal budgeting, grant submissions, award management, and compliance with sponsor requirements. Working knowledge of federal, state, and institutional regulations governing sponsored research and university financial activities. Experience working directly with faculty and Principal Investigators to manage research funding and resolve administrative or financial issues. Experience supervising, training, and evaluating administrative staff. Strong analytical and organizational skills, with demonstrated ability to manage multiple priorities, deadlines, and complex financial information. Advanced proficiency with Microsoft Excel and demonstrated ability to develop and maintain financial tracking and reporting tools. Strong written and verbal communication skills and demonstrated ability to work effectively with faculty, staff, students, central administrative offices, and external stakeholders. Salary: $60,000 - $66,000 Annually. College or Department: COECS: Ocean and Mechanical Engineering & Seatech Location: Boca Raton Work Days and Hours: Monday - Friday, 8 a.m. - 5 p.m. Application Deadline: 2026-10-26 Special Instructions to Applicant: This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice. APPLICATION DOCUMENTS REQUIRED: Resume Cover letter OFFICIAL SEALED TRANSCRIPTS REQUIRED: Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment. PRE-EMPLOYMENT SCREENINGS REQUIRED: Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check. REQUEST FOR ACCOMMODATIONS: Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1. Florida Atlantic University is Where Tomorrow Begins. As a nationally recognized Carnegie R1 research institution and one of only 13 universities nationwide to also hold Carnegie designations for Opportunity and Community Engagement, Florida Atlantic is advancing discovery, driving economic growth, and preparing graduates to lead in a rapidly changing world. As South Florida's Hometown University, Florida Atlantic serves as a destination for learning, culture, athletics, and community engagement. Through NCAA Division I athletics, world-class performing arts and cultural events, public lectures, gallery exhibitions, environmental education programs, and one of the nation's largest Osher Lifelong Learning Institutes, Florida Atlantic welcomes thousands of residents, visitors, and learners to its campuses each year. From inspiring environmental education programs to providing enriching experiences for retirees, professionals, families, and sports fans, Florida Atlantic is deeply connected to the communities it serves. Through these experiences and partnerships, the university helps strengthen the region's cultural vitality, workforce, economy and quality of life. For more information, visit www.fau.edu. In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial. To contact Recruitment Services, send an e-mail to jobs@fau.edu. Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at 561-297-3004 or send an email to accomodate@fau.edu. To contact Human Resources, please call 561-297-3057 or email jobs@fau.edu. For communications assistance, call 7-1-1. Clery Act Information Consumer Information Visit Florida Atlantic's Consumer Information page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid. Florida Statute 1010.35 - Screening Foreign Researchers Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

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