About the Opportunity Job Summary: We are seeking a Business Operations Administrative Assistant to provide essential administrative, operational, and personnel support for the Makerspace at EXP and Wetlab Makerspace, working independently and reporting directly to the Executive Director - Makerspace. This role is responsible for maintaining organized records and compliance documentation, managing day-to-day projects, supporting personnel functions such as onboarding and recruiting, coordinating schedules, and handling purchasing needs. The ideal candidate is highly organized, detail-oriented, and comfortable managing a variety of responsibilities with minimal oversight in a dynamic, hands-on environment. Minimum Qualifications: Prior experience in administrative, operations, or office management roles preferred Strong organizational and time-management skills with the ability to prioritize competing demands Excellent written and verbal communication skills Ability to work independently and exercise sound judgment Familiarity with purchasing processes a plus (Workday purchasing) Proficiency with standard office software (e.g., Microsoft Office/Google Workspace) Key Responsibilities: Administrative Management (50%) Maintain accurate and organized records across administrative, operational, and programmatic functions Prepare, track, and maintain compliance documentation to ensure adherence to organizational and regulatory requirements Monitor and respond to email correspondence in a timely and professional manner, routing inquiries as needed Personnel Management (20%) Coordinate and manage the onboarding process for new student staff and/or makerspace patrons Support recruiting efforts, including posting openings, screening candidates, and coordinating interviews Coordinate scheduling for staff, meetings, and events, ensuring efficient use of time and resources Purchasing (20%) Manage purchasing processes, including ordering supplies, equipment, and materials Track expenditures, maintain vendor relationships, and ensure purchases align with budget guidelines Other duties as assigned (10%) Support the Executive Director and broader team with additional administrative or operational tasks as needed Position Type Temporary Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. This job is for a current or anticipated job vacancy. Pay Rate: Founded in 1898, Northeastern is a global research university and the recognized leader in experiential lifelong learning. Our approach of integrating real-world experience with education, research, and innovation empowers our students, faculty, alumni, and partners to create worldwide impact.    Our global university system provides our community and academic, government, and industry partners with unique opportunities to think locally and act globally. The system—which includes 14 campuses across the U.S., U.K., and Canada, 300,000-plus alumni, and 3,000 partners worldwide—serves as a platform for scaling ideas, talent, and solutions. The university’s residential campuses for undergraduate and graduate degrees are located in Boston, London, and Oakland, California. Our research and graduate campuses are in the Massachusetts communities of Burlington and Nahant; Arlington, Virginia; Charlotte, North Carolina; Miami; Portland, Maine; Seattle; Silicon Valley, California; Toronto; and Vancouver. Northeastern’s personalized, experiential undergraduate and graduate programs lead to degrees through the doctorate in 10 colleges and schools across our campuses. Learning emphasizes the intersection of data, technology, and human literacies, uniquely preparing graduates for careers of the future and lives of fulfillment and accomplishment. Our research enterprise, with an R1 Carnegie classification, is solutions oriented and spans the world. Our faculty scholars and students work in teams that cross not just disciplines, but also sectors—aligned around solving today’s highly interconnected global challenges and focused on transformative impact for humankind.

Business Operations Admin Assistant.

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