At Universal Creative, we design, develop, and deliver the most compelling entertainment experiences imaginable. Our Facilities and Construction teams manage creative design decisions, ensure constructability, and oversee project execution to bring extraordinary attractions and experiences to life. We empower our team members to deliver exceptional project coordination, maintain rigorous documentation standards, facilitate effective communication across stakeholders, and support project teams through all phases of development and construction.
This is a fixed-term contract role until May 2029. The incumbent will be responsible for coordinating technical project documentation, engineering deliverables, and project controls processes in support of complex themed entertainment projects. This role serves as a critical link between project management, engineering, construction, vendors, consultants, and project stakeholders by ensuring project information, action items, correspondence, and documentation are accurately maintained, tracked, and communicated throughout the project lifecycle.
- Manage project action items, technical documentation, and project controls processes, including transmittals, requests for information (RFIs), meeting minutes, directives, potential change orders (PCOs), daily reports, correspondence, and document control activities in accordance with established policies and procedures.
- Coordinate with Responsible Individuals (RIs), project teams, and compliance functions to monitor and report the status of vendor deliverables, action items, technical reviews, and project commitments, ensuring timely resolution of outstanding items.
- Support communication and coordination between Universal Creative, contractors, vendors, consultants, and business partners by distributing project information, tracking scope revisions, schedule changes, and ensuring stakeholders remain informed of project status.
- Partner with Finance, Project Controls, Procurement, and Legal teams to support commitment tracking, documentation reviews, directive processing, change management, and project administration activities.
- Maintain project tracking systems, databases, logs, and reporting tools to ensure accurate and timely project information is available to project teams and leadership.
- Identify opportunities to improve documentation workflows, reporting efficiency, and project coordination processes that contribute to project delivery and schedule certainty.
- Prepare project correspondence, reports, presentations, and meeting materials while supporting implementation and compliance with established project documentation standards and procedures.
- Understand and actively participate in Environmental, Health & Safety responsibilities by following established UDX policy, procedures, training and team member involvement activities.
- Perform other duties as assigned.
Basic Requirements:
- Strong Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
- Strong organizational skills with exceptional attention to detail.
- Excellent written and verbal communication skills to build collaborative relationships with internal stakeholders, consultants, contractors, and vendors.
- Ability to manage multiple priorities and deadlines in a fast-paced project environment.
- Basic understanding of construction related projects and documentation
- Experience in project administration, project coordination, construction, engineering, technical theatre, design management, or related industry experience is preferred.
- Experience supporting project documentation, document controls, project reporting, and tracking systems in a design, engineering, construction, or project-based environment is preferred
- Related experience, such as an internship, academic project, or professional experience, is a plus.
Desired Characteristics:
- Ability to quickly learn and adapt new systems such as PMWeb, Prolog, Primavera Unifier, or similar platforms
- Strong analytical and problem-solving capabilities.
- Proactive and collaborative, with the ability to work effectively as part of a team while taking ownership of individual responsibilities.
- Demonstrated ability to maintain accuracy, confidentiality, and professionalism when handling project information.
- Familiarity with project management processes, construction documentation, engineering deliverables, and consultant/vendor coordination.
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.