NBCUniversal’s Corporate Events Department produces high impact experiences for clients and C-suite executives across some of the most recognized brands in media and entertainment – from marquee tentpole events and events that support corporate initiatives, to brand activations and large-scale client programs.
The Corporate Events Coordinator will serve as a key point of contact for VIP hospitality, interfacing directly with clients and C-Suite executives. This role will support the Corporate Events team in planning client and internal events ranging from intimate dinners to large-scale programs. The role will also encompass a range of administrative functions that support the department’s SVP, and the team’s day-to-day operations. A strong command of registration platforms and a strong focus on guest communications are essential to this position. This position reports to a Manager in the Corporate Events Department.
Job Duties
Event Support
- Serve as the primary guest communication liaison with event attendees: coordinating travel arrangements, answering attendee questions, troubleshooting event registration issues
- Manage event invitation/RSVP process and maintain guests lists across multiple simultaneous events
- Assist in the production of digital and print event collateral
- Conduct research for upcoming events: venues, hotels, activities, transportation companies, gifting, merchandise, etc.
- Serve as additional on-site support for local NYC events, and travel to events outside NYC as needed
- Track extensive list of domestic and international shipments for events; liaise with FedEx and other couriers to resolve delivery issues
- Help coordinate team shipping of supplies and materials for upcoming events, including unpacking and restocking upon return
Administrative Support (SVP and Department)
- Provide administrative support to the SVP - including calendar management, travel arrangements and corporate card/p-card reconciliation
- Oversee team’s p-card for event air travel, reviewing and approving all team members’ individual p-card charges
- Set up new vendors in company’s financial database and submit invoices for wire/check payments
- Manage department’s events calendar and team travel/PTO schedules
- Manage the inventory and use of iPads/iPods for events, and keep Spotify playlists current
- Organize and maintain department closets and event supply inventory
- Restock office supplies on an ongoing basis, or when team members request: printer ink, FedEx shipping supplies, name place cards, etc.
- Assist with onboarding new team members: equipment ordering and setup, providing access to all necessary NBCU portals and websites
- Train and help mentor the Corporate Events Page(s)
Basic Requirements:
- Bachelor’s degree or related work experience
- 0-2 years of experience in events, hospitality, entertainment or related field
Desired Characteristics:
- Excellent written and verbal communication skills
- Proactive, solutions-oriented, and detail-oriented
- Thrive in a fast-paced, high-volume environment where priorities can shift quickly
- Strong organizational skills with the ability to manage multiple projects simultaneously under tight deadlines
- Reliable and flexible team player
- Proficient in Outlook, Excel, PowerPoint and registration platforms
- Experience booking both hybrid and virtual meetings on Microsoft Teams
- Stays current on trends across food and beverage, hospitality, premiums, restaurants, entertainment, sports, etc.
Additional Requirements:
- Must be willing to work in New York, NY
- Must be willing to travel up to 40%
- Must be able to work flexible hours, including evenings, weekends and holidays based on event schedule
This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $55,000 - $65,000
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.