As a Project Assistant at Felix Construction, you will provide critical administrative and operational support to Project Managers and Superintendents throughout the lifecycle of a project. This role plays an integral part in coordinating project documentation, tracking project milestones, and ensuring smooth communication between field and office personnel.
The position offers an opportunity to work in a fast-paced environment while learning the inner workings of construction project management. You’ll work closely with the Project Management team and report directly to a Project Manager or Superintendent.
What You'll Be Doing
- Create, manage, and organize project documentation including submittals, RFIs, drawings, and schedules
- Assist in project setup and closeout, including gathering final documentation, warranties, and as-builts
- Maintain and distribute updated project drawings and logs to stakeholders
- Prepare and route subcontractor and vendor documentation including subcontracts, POs, and COs
- Communicate effectively with vendors, subcontractors, and internal teams to track project progress
- Attend project meetings and record/distribute meeting minutes
- Monitor project schedules and provide support in updating tasks or timelines
- Support field teams by coordinating material deliveries, inspection schedules, and document control
- Assist in document filing and project folder maintenance on shared drives or project management software
Who You Are
- 2+ years of experience in administrative or project support, ideally within construction or engineering environments
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) and comfortable learning new software
- Excellent organizational skills and attention to detail
- Strong verbal and written communication skills
- Ability to handle multiple tasks and deadlines in a fast-paced environment
- High school diploma or GED required; associate or bachelor’s degree in construction management, business, or related field is a plus
- Must be legally authorized to work in the U.S. without sponsorship
- Valid driver’s license with a clean driving record
- Willingness to work onsite at Felix’s office or construction locations in Arizona
NOTICE TO EXTERNAL SEARCH FIRMS Felix Construction's Talent Acquisition team is the only authorized department to engage with and execute agreements on behalf of the company with external search firms, staffing agencies, and other third-party recruiting partners. Felix Construction does not accept unsolicited candidate submissions. We will only consider candidates submitted by agencies that have a fully executed agreement with Felix Construction on file prior to the candidate's submission.
Any candidate submitted without an active, fully executed agreement will not be considered a qualified referral, and Felix Construction assumes no obligation to pay any placement or recruiting fees. Additionally, any unsolicited resumes submitted to any Felix Construction employee—including hiring managers or other personnel—will be deemed the property of Felix Construction without any obligation to the submitting agency.