Office Administration (Core Business Support, VP China Support)
- Support VP China in establishing and scaling Shenzhen operations, including office administration, vendor management, travel arrangements, and cost control.
- Develop and optimize cross-functional processes, SOPs, approval workflows, and reporting across HR, finance, logistics, and office operations, ensuring alignment with global standards and local regulations.
HR Operations & People Administration
- Manage end-to-end HR administration, including recruitment coordination, onboarding and offboarding, employment contracts, personnel records, attendance, leave management, and HR reporting. Act as the local HR contact for employees and external service providers.
- Develop and standardize local HR processes, templates, and guidelines in compliance with global policies and local labor regulations.
Legal & Corporate Administration Support
- Support VP China in coordinating with legal firms and authorities on company incorporation, regulatory filings, and corporate documentation.
Marketing & Event Coordination
- Coordinate marketing events, materials, and logistics in collaboration with global and regional marketing teams.
Logistics, Import/Export & Engineering Team Support
- Coordinate shipments, customs clearance, and import/export documentation with the Suzhou team and external partners.
Finance Administration & Reporting
- Manage invoices, expenses, reimbursements, payment documentation, and office budgets in coordination with the Finance team.
- Proven experience in office management, business operations, or a similar role, with full ownership of daily office operations and administrative processes.
- Demonstrated ability to independently lead, manage, and continuously improve office operations, ensuring efficiency, consistency, and smooth business activities.
- Strong experience in establishing, managing, and standardizing operational processes, including SOPs, workflows, approval procedures, and reporting structures.
- Experience in coordinating cross-functional activities across HR administration, finance, logistics, and general business operations.
- Agile thinking, a hands-on mindset, and strong problem-solving capabilities, with the ability to adapt to changing business needs and develop practical solutions.
- Strong communication and stakeholder management skills, with experience working with senior management, internal teams, and external service providers.
- Fluent Mandarin Chinese and English communication skills, both written and spoken. German language skills are a strong plus.
- Experience in business management, establishing new office operations, or supporting business expansion is highly desirable.
- Proficiency in MS Office and common business administration tools.
- 扁平化的组织架构，直接的沟通方式，以及始终秉持诚信、勇气与尽责的行事准则。
- 快节奏的工作环境，决策流程高效，不会被层层审批拖慢步伐。
- 与来自不同国家、行业和背景的同事及客户紧密协作，在多维视角中碰撞火花。
- 一个由技术驱动、充满好奇与持续改进精神的工作场所。
- 挑战兼具广度、深度与足够的复杂度，让你始终保持学习的状态。