POSITION: Executive Assistant to the Superintendent LOCATION: North Texas Home Oﬃce – Irving, Texas REPORTS TO: Superintendent STATUS: Exempt full-time, beneﬁts eligible Position Summary: The Executive Assistant to the Superintendent provides high-level administrative and operational support to the Superintendent of Great Hearts Texas. The position performs a wide variety of complex and conﬁdential administrative functions and supports the organization, planning, and coordination of executive oﬃce activities, events, compliance-related processes, and reporting requirements. The Executive Assistant works closely with the Superintendent and members of the leadership team to ensure eﬃciency, organization, responsiveness, and timely completion of organizational priorities. Duties & Responsibilities: The Executive Assistant to the Superintendent works closely with the Superintendent and in support of the members of the leadership team. The primary objective of the role is to aid in ensuring eﬃciency, organization and responsiveness to the Superintendent and the lead oﬃce in support of the schools while maintaining the utmost conﬁdentiality at all times. Areas of Responsibility/Oversight: Schedule and coordinate meetings, site visits, interviews, etc. Manage multiple calendars and maintain contact lists of internal and external stakeholders. Book and coordinate travel arrangements and prepare itineraries. Serve as the designated responder and administrative point of contact for Public Information Act (PIA) requests, coordinating with appropriate departments and legal counsel as necessary to ensure timely and accurate responses. Maintain an organized and comprehensive PIA request tracker, including receipt dates, statutory deadlines, status, assigned responsibilities, correspondence, costs, and ﬁnal disposition. Coordinate the collection, organization, and production of records responsive to PIA requests and maintain appropriate documentation of completed requests. Track statutory, regulatory, and organizational reporting deadlines and provide timely reminders and follow-up to responsible parties. Provide administrative support for Texas Education Agency (TEA) educator misconduct reporting, including organizing required documentation and assisting with uploading reports and supporting materials through the applicable TEA portal. Maintain organized records and tracking of TEA misconduct submissions, including submission dates, supporting documentation, and subsequent correspondence or requests from TEA. Prepare, edit, format, and compile correspondence, reports, presentations, and other documents for the Superintendent and leadership team. Conduct research and compile information and reports for the Superintendent, leadership team, and Board as requested. Maintain highly conﬁdential records and information and exercise appropriate discretion when handling personnel, legal, student, and other sensitive matters. File and retrieve documents and reference materials (e.g., records, budgets, memos, etc.). Work independently and within a team on special nonrecurring and ongoing projects and events. Read and analyze incoming memos, submissions and reports to determine their signiﬁcance and plan their distribution. Create and develop presentations. Provide support to the lead oﬃce staﬀ. Act as a liaison with other departments and outside agencies, including board members, donors, school leaders, faculty and staﬀ. Assist with the organization and management of Great Hearts Texas events, activities, and community engagement initiatives, including invitations, logistics, and vendor coordination. Support grant applications, compliance documentation, and related organizational initiatives as assigned. Update and maintain oﬃce policies and procedures. Perform general oﬃce duties such as supplies, maintaining records and database systems. Other duties and responsibilities as assigned by your supervisor. Qualiﬁcations, Competencies and Strengths: Bachelor’s degree or 5 years of experience as an Executive Assistant preferred Prior education or non-proﬁt related experience preferred Excellent interpersonal communication skills and the ability to build strong relationships with all stakeholders. Ability to remain professional when dealing with internal and external customers. Ability to exercise strong judgment and discretion with sensitive and conﬁdential matters. Proﬁciency with computer software such as Excel, Word, Outlook and PowerPoint Ability to take initiative and work productively with minimal direction or multiple demands Ability to attend to detail with strong organization and time management skills Strong communications skills and the ability to build productive relationships Additional Requirements: Type of ﬁngerprint clearance: Must possess or obtain valid Texas Department of Public Safety. Will be required to travel to San Antonio, Texas. Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately. This description reﬂects management’s assignment of essential functions, it does not exclude or restrict the tasks that may be assigned. US Work Authorization is required. Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements. Travel required: May need to travel locally for training and professional development opportunities. This description reflects management’s assignment of essential functions. It does not exclude or restrict the tasks that may be assigned. Great Hearts Academies is an Equal Opportunity Employer. Our purpose is to cultivate the minds and hearts of students through the pursuit of Truth, Goodness, and Beauty. Great Hearts Academies leads the way in classical, liberal arts education. We are a growing network of charter schools and private Christian schools, expanding in existing and new regions across Arizona, Louisiana, and Texas. Whether you are seeking teaching, leadership, or campus support opportunities, we have established a mission-driven culture and emphasis on learning and growing, professionally and personally. At Great Hearts, we provide a calling to shape the future through an education that fosters human flourishing and academic excellence. We celebrate diversity and welcome individuals from all backgrounds—inside and outside education—who bring unique perspectives and ideas to enrich our community. Through meaningful conversations and collaboration, we foster a strong, supportive cohort of educators. At Great Hearts, your passion and expertise will thrive in a supportive and dynamic environment. Learn how you can grow both in mind and heart as an employee of Great Hearts. If you need support with the Careers website, application or the hiring process, please contact us at careers@greathearts.org.

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20 Oct, 2026

greatheartsamerica.org

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