ROLE OVERVIEW
As a Safety Administrator, you will provide administrative and systems support to the Safety Director and help coordinate the processes, information, and projects that support the company’s safety program. You will be responsible for maintaining accurate data and records, supporting system configuration and ongoing system improvements, preparing reports and communications, and coordinating training, meetings, and other department activities. This role works with employees, vendors, and internal partners to resolve questions, keep work moving, and ensure information is organized, current, and accessible.
This is a remote position within Shared Services – Safety, reporting to the Safety Director.
KEY RESPONSIBILITIES
● System Administration: Maintain data, records, user access, workflows, forms, and other content within department systems. Support system configuration, testing, implementation, updates, and continuous improvement activities.
● Vendor and Partner Coordination: Work with vendors and internal partners to troubleshoot issues, coordinate changes, and support reliable system operation. Communicate with employees, vendors, and internal partners to gather information, provide updates, and keep work progressing.
● User Support and Training: Serve as a primary point of contact for system questions and provide clear guidance, training, and user support.
● Compliance Tracking and Data Quality: Monitor required activities and deadlines, follow up with stakeholders, and maintain accurate completion records. Review system information for accuracy, completeness, and consistency, and correct or escalate issues as needed.
● Reporting and Communications: Prepare and update reports, webpages, forms, presentations, and communications using available tools and templates. Compile, review, and summarize data to support department reporting, planning, and decision-making. Run standard and ad hoc reports and provide requested information in a clear, timely manner.
● Project Coordination: Coordinate assigned projects and initiatives by organizing tasks, timelines, documentation, meetings, and follow-up activities.
● Records and Data Management: Organize and maintain department records, files, and supporting documentation. Collect, enter, update, and validate information from internal and external sources. Maintain online resources and databases and coordinate updates across business areas.
● Audit Support: Support audits, reviews, and information requests by organizing and providing accurate documentation.
● Administrative and Meeting Support: Provide general administrative support, including scheduling, document preparation, meeting coordination, and follow-up. Schedule meetings and training, prepare materials, take minutes, track action items, and distribute or post information.
● Confidentiality and Other Duties: Handle confidential or sensitive information appropriately, and perform other related administrative, systems, communication, and project support duties as assigned.
Requirements
CANDIDATE PROFILE
● High school diploma or equivalent.
● Administrative experience.
● Experience with learning or safety management systems.
● Proficiency with Microsoft Office and other systems.
● Experience in training development and the ability to conduct OSHA research.
● Strong administrative, systems, communication, and project management skills.
● Strong organizational skills, attention to detail, and the ability to work independently in a remote environment.
● Comfortable with prolonged periods of computer and phone use.
● Must maintain punctual and regular attendance with availability during regular business hours.
● Amenable to working in a remote, administrative role.
PREFERRED QUALIFICATIONS
● Safety, compliance, or other support experience is highly preferred.
● Prior safety experience is an advantage, but not required.
● Evotix Assure exposure or other similar systems. https://www.evotix.com/
Benefits
- Free lunch meal, fruits, snacks, and drinks
- Onsite gym with a free professional instructor
- Weekly fitness activity and an annual fitness challenge where you can win up to 70,000 PHP
- Weekly engagement activities with prizes that are up to 3,000 PHP
- Free upskilling academy to improve your performance and skillset
- State-of-the-art facilities from toilets to your workstation
- Amenities such as sleeping quarters, game area, chat room, shower room