Kraken Robotics is currently recruiting for a People & Culture Coordinator to join our Blackbushe, United Kingdom Office.
The People & Culture Coordinator provides administrative and coordination support across core People & Culture programs and employee lifecycle activities. Reporting to the People & Culture Business Partner, this role supports onboarding, recruitment coordination, employee documentation, HR systems, payroll and benefits administration, compliance tracking, and employee engagement activities. The Coordinator helps ensure People & Culture processes are organized, accurate, timely, and consistently delivered, while escalating more complex employee relations, policy, or advisory matters to the Business Partner or appropriate People & Culture team member.
ROLES AND RESPONSIBILITIES
Culture & Employee Experience Support
- Coordinate employee engagement, recognition, wellness, and culture-related activities under the guidance of the People & Culture Business Partner.
- Support onboarding and offboarding activities by preparing documentation, scheduling meetings, and coordinating required employee communications.
- Respond to routine employee inquiries regarding People & Culture programs, processes, and documentation, escalating matters when required.
- Maintain accurate employee records and support a consistent, positive employee experience across administrative touchpoints.
Compliance & HR Administration
- Maintain accurate and confidential employee files, HR systems data, and People & Culture documentation.
- Support compliance tracking, reporting, audits, and required administrative submissions.
- Assist with the communication and administration of company policies, procedures, and People & Culture programs.
- Escalate complex compliance, policy, or employee relations matters to the People & Culture Business Partner.
Employee Relations & Workplace Support
- Provide first-level administrative support for employee inquiries, workplace processes, and People & Culture programs.
- Support the People & Culture Business Partner with documentation, scheduling, note-taking, and follow-up related to employee matters.
- Promote respectful workplace practices and help ensure employee concerns are directed to the appropriate People & Culture resource.
Probation Management
- Carry out and record employee and line manager check-in conversations throughout the probationary period, ensuring agreed actions, feedback, and follow-up requirements are accurately documented.
Absence Management
- Coordinate the administration and tracking of employee absences, including sick leave, statutory leave, disability-related leave, and other approved time away from work.
- Maintain accurate and confidential absence records in HRIS and ensure supporting documentation is received, filed, and monitored in accordance with company requirements.
- Provide employees and managers with routine information on absence reporting procedures, documentation requirements, and available leave programs.
- Support return-to-work coordination, follow-up activities, and communication with payroll, benefits providers, and relevant People & Culture team members.
- Escalate complex, prolonged, accommodation-related, or sensitive absence matters to the People & Culture Business Partner.
QUALIFICATIONS AND EXPERIENCE
- Experience in Human Resources, People & Culture, administration, or a related support role.
- Post-secondary education in Human Resources, Business Administration, or a related field, or equivalent work experience.
- Strong organizational skills with the ability to coordinate multiple priorities, maintain accurate records, and follow established processes.
- Experience supporting recruitment coordination, onboarding, HR administration, payroll or benefits administration, and employee documentation.
- Working knowledge of HR systems, employee records management, confidentiality requirements, and basic employment standards.
- Strong attention to detail, communication skills, discretion, and customer-service orientation.
- Ability to work independently on routine tasks while seeking guidance on more complex matters.
NEW CAREER OPPORTUNITY
Build your career with Kraken Robotics. Make a difference to others. If innovation drives you, and you want a career that makes a difference to the world, helping humanity overcome the challenges in our oceans – safely, efficiently, and sustainably – then come join us at Kraken Robotics.