Role and Responsibilities:
Procurement & Sourcing
- Manage end-to-end purchasing of production materials, consumables, chemicals, spare parts, and capital equipment. Negotiate pricing, lead times, and commercial terms while developing qualified suppliers
- Coordinate Capex procurement, including technical specifications, supplier selection, quotation comparison, delivery schedules, installation requirements, and acceptance documentation. alternative sourcing strategies.
- Source, evaluate, negotiate, and develop local and regional suppliers to achieve competitive pricing, reliable delivery, and consistent quality.
- Prepare and issue RFQs, conduct commercial evaluations, negotiate pricing and payment terms, and manage purchase orders and supplier contracts.
- Develop and maintain supplier relationships to ensure continuity of supply, responsiveness, and long-term commercial competitiveness.
- Monitor supplier performance against cost, quality, delivery, responsiveness, and service-level expectations.
- Identify cost-saving opportunities strategic sourcing, price benchmarking, procurement consolidation, and contract negotiations. Part of it is to develop dual-sourcing and alternative suppliers to ensure continuity supply and reduce supply risks.
- Maintain accurate procurement records, supplier databases, purchasing documentation, and contract files.
Logistics, Freight & Transportation Management
- Coordinate international and domestic shipments, including air freight, sea freight, courier services, and specialized transportation.
- Manage inbound shipments from key manufacturing and supplier locations.
- Coordinate outbound shipments of finished goods, samples, production materials, and engineering equipment to customers and manufacturing partners.
- Work closely with freight forwarders, customs brokers, shipping agents, and transport providers to ensure timely shipment execution and delivery.
- Arrange transportation for machinery and sensitive manufacturing equipment, including heavy-lift handling, rigging and unrigging activities.
- Ensure appropriate packaging, handling, temperature and humidity controls, and shipment security for sensitive components and equipment.
- Monitor shipment status, delivery schedules, freight costs, and transit performance; proactively resolve delays, customs issues, and transportation disruptions.
- Evaluate freight quotations, optimize shipping routes and modes, and identify opportunities to reduce logistics costs and lead times.
- Coordinate shipment documentation, including commercial invoices, packing lists, airway bills, bills of lading, certificates of origin, and other applicable documents.
- Establish and maintain logistics performance reports covering on-time delivery, freight expenditure, transit time, and shipment exceptions.
Import/Export & Trade Compliance
- Coordinate import and export activities in compliance with applicable Malaysian customs regulations and company trade compliance procedures.
- Support the administration and maintenance of Licensed Manufacturing Warehouse (LMW) or Free Industrial Zone (FIZ) arrangements, where applicable.
- Coordinate with the Royal Malaysian Customs Department (JKDM), customs brokers, and relevant internal stakeholders on customs declarations, duty and Sales and Service Tax (SST) exemptions, and clearance requirements.
- Screen relevant transactions, products, and shipment documentation against applicable Strategic Trade Act 2010 (STA 2010) requirements and US-origin export control restrictions, escalating potential compliance concerns to the appropriate compliance personnel.
- Maintain accurate import/export records and supporting documents for audits, regulatory reporting, and internal control purposes.
Inventory & Warehouse Management
- Monitor & maintain inventory levels, purchase requirements, material availability, and replenishment schedules to support production and operational readiness.
- Coordinate material receiving, inspection, storage, issuance, and stock movement activities with warehouse and production teams.
- Ensure proper inventory identification, traceability, stock accuracy, batch/lot control, and First In, First Out (FIFO) practices where applicable.
- Support the segregation and control of bonded and non-bonded inventory in accordance with applicable customs requirements.
- Investigate inventory discrepancies, excess and obsolete stock, material shortages, and potential stockout risks.
- Ensure appropriate storage, handling, and documentation for hazardous chemicals and other controlled materials in compliance with authorities and regulations in Malaysia.
ERP, Reporting & Process Improvement
- Execute and maintain purchasing, supplier, inventory, and logistics transactions in the company's ERP and procurement systems.
- Ensure accuracy of purchase orders, supplier master data, material codes, delivery schedules, goods receipts, and invoice-matching information.
- Prepare regular reports on procurement expenditure, cost savings, supplier performance, open purchase orders, shipment status, inventory levels, and delivery performance.
- Develop and maintain SOPs, work instructions, and process documentation for procurement, logistics, import/export, and inventory management.
- Identify operational inefficiencies and implement corrective and preventive actions to improve cost, quality, delivery, compliance, and productivity.
- Support internal and external audits by maintaining complete, accurate, and traceable procurement and logistics records.
- Communicate supply risks, cost variances, supplier constraints, and logistics disruptions to relevant stakeholders in a timely manner.
- Lead resolution of supplier delivery issues, urgent purchasing requirements, shipment delays, and material shortages.
- Share procurement and logistics best practices and provide guidance to junior buyers or logistics coordinators where required.
Requirements
Qualifications
- Degree in Supply Chain Management, Procurement, Logistics or a related discipline.
- Minimum 7 years of relevant experience in procurement, logistics, or supply chain operations, preferably in semiconductor, electronics, or advanced manufacturing.
- Strong experience in strategic sourcing, commercial negotiation, international logistics, and supplier management.
- Working knowledge of Malaysian customs procedures, import/export requirements, and trade compliance.
- Proficiency in ERP systems such as NetSuite, SAP, or Oracle.
- Strong analytical, problem-solving, communication, and stakeholder management skills.
- Able to work independently, manage complex supply chain issues, and drive continuous improvement.
Benefits
- Competitive remuneration package.
- Comprehensive leave benefits, including annual leave, sick leave, hospitalization leave, maternity leave, paternity leave, and other applicable statutory leave entitlements.
- Medical benefits in accordance with company policy.
- Group life and personal accident benefits.
- Allowances provided in accordance with company policy and eligibility.
- Performance-based bonus, subject to company policy and eligibility.
- Statutory EPF, SOCSO, and EIS contributions.
- Opportunities for professional growth and career development in an advanced semiconductor manufacturing environment.