Administrative Assistant
Location: Suwanee, GA | Contract-to-hire
About the Role
We are looking for a detail-oriented, dependable Administrative Assistant to keep our office running smoothly. You will be the go-to person for day-to-day office operations, supporting employees, visitors, and vendors, and working closely with HR, IT, and Finance. You will also play a key role in supporting a potential office relocation. This role is ideal for someone who takes pride in getting the details right and follows through on every task.
Responsibilities
Office Operations
- Organize and maintain day-to-day office operations and procedures
- Coordinate office activities to ensure efficiency and compliance with company policies
- Coordinate with the IT department on all office equipment
- Provide general support to visitors and respond to employees’ office-related requests (e.g., stationery, hardware, travel arrangements)
- Track office supply inventory and place orders as needed
Vendor & Facilities Management
- Liaise with facility vendors, including cleaning, catering, and security services
- Manage contracts and price negotiations with office vendors, service providers, and the office lease
Office Relocation & Build-Out Support
- Support the planning and execution of a potential office move, including vendor coordination, timeline tracking, and logistics
- Assist with office renovation and build-out projects, working with contractors, landlords, and internal stakeholders
- Coordinate with IT and other teams on furniture, equipment, and workspace setup during the transition
Finance & Budget
- Manage the office G&A budget and ensure accurate, timely reporting
- Ensure all invoices are processed and paid on time
HR Support & Coordination
- Partner with HR to update and maintain office policies
- Assist with new-hire onboarding (orientation, E-Verify, equipment and workspace setup, etc.)
- Enter and update employee information in HR systems, ensuring data accuracy and confidentiality
- Provide day-to-day HR coordination, including scheduling interviews, preparing onboarding/offboarding materials, and organizing employee events and meetings
- Support HR with document filing, record maintenance, and responding to routine employee inquiries
Records & Reporting
- Create and maintain accurate records and databases (personnel, financial, and other data)
- Submit timely reports and prepare presentations/proposals as assigned
Requirements
- 1+ years of office administration experience; prior experience as an Office Manager, Front Office Manager, or Administrative Assistant
- Proficiency in MS Office; experience with HRIS is a plus
- Familiarity with office management procedures and basic accounting principles
- Strong communication and interpersonal skills
- Excellent organizational skills, with the ability to prioritize and manage multiple tasks
- Careful, reliable, and highly attentive to detail, with a strong sense of ownership and follow-through
- Able to handle confidential personnel and company information with discretion
- Down-to-earth, collaborative, and service-minded, comfortable working with people at all levels
Nice to Have
- Experience supporting an office move, renovation, or build-out project
- Prior exposure to HR administration or onboarding processes