Working environment
Join a dynamic and passionate team committed to innovation and social impact. Baan dek Foundation team and ecosystem is multicultural, respectful and proactive. BDF is committed to a positive working environment, in which everyone is treated with dignity and respect.
Your Mission
ROLE AND RESPONSIBILITIES:
The employee will work closely with the Bangkok team and the Finance Department based in Chiang Mai. The main responsibilities include the execution and oversight of procurement activities to ensure cost-effective, timely, and compliant acquisition of goods and services.
Procurement Responsibilities
Ensure procurement processes comply with organizational policies, donor regulations, and applicable laws.
Prepare bidding documents, evaluate quotations/proposals, and ensure proper documentation aligned with BDF policies.
Support the team in Bangkok to navigate through procedures.
Support the maintenance of up-to-date records of procurement transactions and contracts.
Monitor supplier performance and ensure timely delivery of goods and services.
Liaise with vendors, service providers, and internal teams to meet procurement needs.
Participate in finance team meetings and provide technical input.
Assist in developing framework agreements and preferred supplier lists.
Ensure transparency, fairness, and accountability throughout the procurement process.
Maintain accurate records of all payments made by the Bangkok office, liaising with staff and suppliers as necessary.
Liaise with the Chiang Mai team and send documents via post weekly/ as needed.
Administrative and HR Support
Ensure a well-maintained working environment in the Bangkok office by coordinating with external service providers (e.g., cleaning, maintenance, etc.).
Support the Director of HR and Public Relations and collaborate with the HR and Admin team to carry out administrative tasks (including support in recruitment and onboarding, internal communication, and coordination with the company to handle visa/work permit management).
Coordinate organizational administrative functions and maintain proper document management, including staff contracts, visa and work permit records, tax documents, criminal background checks, and other required documentation.
Provide additional assistance with tasks as needed by the organization and the management team.
COMPLEMENTARY SUPPORT:
As a member of the Baan Dek Foundation team, the Employee is responsible for:Ensuring that the programs/tasks implemented are of good quality, and are relevant to the mission and vision of the foundation
Respecting commitments with donors and embracing the overall vision of the Foundation and its humanitarian commitment.
Promoting a constructive and productive working environment among the team. Actively supporting information sharing, transparency and dialogue among the staff and with beneficiaries of all projects.
Supporting the management team in the development of requested communication, financial, activities, etc.
Facilitating communication between the local team, beneficiaries, external stakeholders (local partners, schools, governmental organizations, foundations, etc.), and the management team.
Assisting representation of Baan Dek Foundation upon request by welcoming, presenting Baan Dek programs and activities to visiting partners and sponsors as well as liaising with external stakeholders when requested.
Supporting the management team in day-to-day missions and projects.
Your Profile
EDUCATION/ EXPERIENCE:
Studies: Bachelor’s degree in any of the relevant fields: Administration, Human Resources and Finance related fields or equivalent in progressive work experience, office management, accounting, secretarial work.
Professional Experience: Minimum 2 years of experience in office administration, human resources, public relations, visa and work permit, and Finance related fields is required. Experience in Thai English document translation/positions and accounting related to NGO or social work are considered as assets.
OTHER SKILLS AND COMPETENCIES:
Creative and meticulous, ability to work independently with a deadline, ability to provide and receive positive criticism in a constructive manner, highly motivated, flexible and interested in humanitarian missions.
Committed to social work/child welfare, dedication for non-profit work, communication and human relations skills.
Teamwork ability, flexibility on working hours, tolerance & human values, highly motivated, positive energy & spirit.
Committed to social work/child welfare, dedication for non-profit work, communication and human relations skills, teamwork ability, flexibility on working hours, tolerance & human values, highly motivated, positive energy & spirit, ability to work autonomously, ability to understand family situation and conduct assessments.
Important note
WORKING HOURS: Full-time contract (onsite) from Monday to Friday with occasional weekend and evenings
SALARY & COMPENSATION: Starting at 25,000 (To be defined based on experience and qualifications)
HOW TO APPLY (IMPORTANT)
If you are interested in applying for the Administrative and Finance Officer position, please send your application in English, including a CV (resume), the names and contact details of two professional references, and a cover letter explaining your interest in the position and relevant expertise to:
*** Important: Only a complete application (Resume + cover letter specific to motivation and relevance for this position) will be considered. *** Only short-listed candidates will be contacted for an interview in English and Thai.
CLOSING DATE FOR APPLICATIONS: 20th October 2026
Please note that applications will be reviewed on a rolling basis and the position will remain posted until a qualified candidate is selected.