The Accounts Payable Specialist is responsible for maintaining accurate data to produce invoices and process checks. We are looking for a reliable and detail-oriented professional to help us properly maintain our vendor payable information. The Accounts Payable Specialist completes payments, processing, verifying, and reconciling invoices. We are seeking a candidate who can assign invoices to the proper cost centers, work with vendors to resolve past due invoices and reconcile monthly statements with vendors within the logistics industry.
Essential Duties and Responsibilities, include but are not limited to:
- Process and enter 200-300 invoices per week on integrated accounting software
- Verify approval on all invoices and check requests
- Determine account coding for invoices
- Able to prepare and process checks for multiple companies
- Update and maintain vendor database
- Reconcile vendor statements
- Ability to process and follow-up on rush items
- Maintain account payable files
- Special projects as assigned
A successful Accounts Payable Specialist must consistently demonstrate the company’s Mission and Values. They must have good oral and written communication skills in order to effectively interact with customers, drivers and other team members in person and on the telephone. They must be customer service-oriented as well as team-oriented and must have good organizational skills. A successful Accounts Payable Specialist must be able to effectively manage multiple tasks simultaneously. Finally, they must be able to work a flexible schedule when needed to including weekends, evenings, and holidays.
- Ability to prioritize and multi-task in a fast-paced environment
- Ability to be an effective team member and display initiative
- Ability to handle confidential information in a discreet, professional manner
- Eye for detail, strong organizational skills and punctual
- Able to meet deadlines
- Excellent oral and written communication skills
- Excellent organizational and analytical skills
- Proficiency with MS Word, MS Excel, and MS Outlook desired
- Prior Experience with high volume Accounts Payable is useful but not required
This job is an hourly position with no guarantees for career progression. This does not mean that you will not be considered for other positions or opportunities.
PS Logistics complies with all applicable equal employment laws, including the Americans with Disabilities Act. Qualified individuals with a disability may request reasonable accommodation from the company.