We are seeking a highly organized, proactive, and service-oriented Facility Administrator to support the day-to-day administrative and operational needs of our manufacturing facility. This position will serve as a central point of coordination for the facility, providing front-desk coverage, visitor and contractor support, facility-related administrative assistance, and purchasing support for immediate factory consumable and operational needs. The ideal candidate is comfortable working in a fast-paced manufacturing environment, can manage competing priorities, and takes ownership of resolving routine facility needs quickly and professionally.
Key Responsibilities:
Front Desk & Facility Administration
- Serve as the primary front-desk contact for employees, visitors, vendors, contractors, and deliveries.
- Welcome visitors and coordinate appropriate access and internal contacts.
- Maintain an organized and professional reception and common-area environment.
- Assist with facility communications, administrative documentation, records, and general coordination.
- Support incoming deliveries, packages, and vendor interactions as needed.
Visitor & Contractor Coordination
- Coordinate visitor and contractor arrival, check-in, and site access in accordance with facility requirements.
- Provide or coordinate escorts for visitors and contractors when required.
- Help ensure external personnel follow established site access and safety requirements.
- Coordinate with Facilities, EHS, Security, Operations, and other stakeholders when facility work requires access to production areas.
Procurement & Factory Support
- Purchase approved factory consumables, office supplies, and other immediate operational necessities within established purchasing authority.
- Respond promptly to urgent requests that could affect factory operations or employee needs.
- Coordinate with vendors and internal stakeholders regarding quotes, purchases, deliveries, and order status.
- Maintain appropriate purchasing documentation, receipts, and records.
- Monitor frequently used administrative and facility supplies and help prevent shortages.
Operational Coordination
- Support facility meetings, events, employee activities, and other site needs.
- Assist with coordination of maintenance vendors and service providers.
- Help route facility issues to the appropriate department and follow through until they are addressed.
- Identify opportunities to improve administrative processes, responsiveness, and overall facility organization.
Requirements
- High school diploma or equivalent required; associate or bachelor’s degree preferred.
- Previous experience in facility administration, office administration, manufacturing support procurement, or a related role preferred.
- Strong organizational and multitasking skills.
- Professional verbal and written communication skills.
- Strong customer-service mindset with the ability to interact effectively with employees, visitors, contractors, suppliers, and leadership.
- Comfortable working independently and making routine administrative decisions within defined authority.
- Proficiency with Microsoft Office applications and general business systems.
- Experience with purchasing or procurement processes is preferred.
- Ability to work effectively in an active manufacturing environment and follow applicable facility and safety requirements