We are looking for a Senior Outsourcing Specialist to support and independently manage outsourcing activities and relationships with external studios.
The Senior Outsourcing Specialist will play a key role in coordinating outsourcing engagements across game development, ensuring smooth collaboration between internal teams and external partners, competitive commercial conditions, and timely delivery of high-quality work.
The role requires close cooperation with Production, Development, Legal, Finance, as well as direct collaboration with external studios throughout the full outsourcing lifecycle — from vendor selection and contracting to delivery and performance evaluation.
Daily responsibilities
- Independently manage assigned outsourcing engagements and relationships with external studios across art and co-development.
- Act as a key communication point between internal teams and external partners, ensuring clear expectations, responsibilities, timelines, and deliverables.
- Support internal teams in defining outsourcing requirements and preparing scopes of work before engaging external partners.
- Coordinate with internal stakeholders and external studios to ensure that creative requirements, technical constraints, pipelines, and ways of working are clearly established before production begins.
- Conduct vendor selection processes, including RFI, RFQ, market research, offer evaluation, and commercial comparisons.
- Prepare, coordinate, and negotiate agreements and Statements of Work with external partners, including scope, pricing, commercial terms, timelines, and other key conditions.
- Work closely with Producers and Development teams to ensure outsourcing activities remain aligned with project priorities, schedules, and changing production needs.
- Track and assess vendor performance, including quality, delivery, communication, flexibility, and commercial performance.
- Maintain accurate information on external partners, capabilities, rates, cooperation history, and performance.
- Identify opportunities to improve commercial conditions, consolidate external spend, or introduce alternative vendors where appropriate.
- Contribute to the development and continuous improvement of outsourcing processes, guidelines, tools, and best practices.
- Support outsourcing planning and provide market insights regarding vendor capabilities, capacity, pricing, and availability.
- At least 5–7 years of relevant professional experience, preferably in outsourcing, external development, procurement, vendor management, production, or a related area.
- Experience independently managing external vendors or service providers and coordinating cooperation across multiple stakeholders.
- Strong understanding of vendor selection, commercial negotiations, contracting, and ongoing vendor management.
- Experience working with Statements of Work, pricing models, estimates, schedules, and commercial proposals.
- Strong organizational skills and the ability to manage multiple outsourcing engagements and priorities simultaneously.
- Ability to identify risks, escalate issues when necessary, and proactively drive topics toward resolution.
- Strong communication and stakeholder management skills, with the ability to work effectively with both creative/technical teams and business functions.
- Confidence in negotiating with external partners and challenging commercial proposals when necessary.
- Ability to work independently while collaborating closely with Producers, Development teams, Legal, Finance, and Procurement.
- Very good command of English, both written and spoken.
Working Mode
- Office-First — Working primarily from Warsaw or Kraków office for a minimum of 10 days per month.
Health & Well-Being
- Private medical healthcare — a selection of medical plans with dental care and unlimited rehabilitation to choose from, which are also accessible for your partner and relatives.
- Life insurance — comprehensive pension and insurance plans to protect you and your loved ones.
- Annual screenings for cancer prevention covered by the company.
- Psychological and psychiatrist care — free mental health support and various well-being initiatives.
- Sports card — gain access to a wide number of sporting and fitness facilities across the city.
- Menstrual leave — employees who menstruate can take one extra day off when experiencing period pain.
- RED Parents Network — support for working parents, including childcare benefits, and family-friendly events.
- RED Summer Camp for Kids — a fun summer program for children aged 5–12, majoritively paid by the company.
Perks & Professional Growth
- A welcome pack filled with goodies — to help you feel right at home once you join the team.
- Trainings, lectures, and courses — workshops and trainings for each employee, knowledge-sharing initiatives, online tutorials, and e-learning classes are all available. There’s always something to learn!
- REDs have access to the cafeteria platform through which they can receive subscription benefits, additional medical packages or vouchers and codes to shops, cinemas, and public transport reimbursement.
- Gifts for newborn rebels and regular chances to nab some cool swag!
Social Activities & Life in the Office
- Dog-friendly office — dog owner? Bring your pooch with you and look after them while working! There’s always a furry friend or two to meet at the studio.
- Social events — we host regular gatherings at the studio where we can all unwind, play games, and just have some fun together.
- Healthy selections — canteens.
- Truly international working environment — a chance to meet and work with a diverse selection of people from all around the world.
- Sustainability is an ongoing commitment for us, and our campus has electric car charging points, green zones, and much more. Read all about it on our Beyond the Game Blog.
- A designated space for your bicycle, as well as bicycle repair equipment and showers available whenever you need them.
- An onsite, well-equipped gym with a climbing wall, daily Gym Assistant support, and yoga and boxing classes.
- No dress-code — we like to keep it casual.
Estimated pay range for this position: 14 000 - 19 300 PLN gross monthly. Final offers are dependent on job-related factors like experience and qualifications.
Contract type in Poland: Employment contract (umowa o pracę).
If you've observed any irregularities (i.e. legal or ethical violations) in our recruitment process, please click here to report them anonymously.
#LI_in-office