The Business Officer plays a pivotal role in ensuring the smooth execution of business operations within the organization. Reporting to the Business Officer Lead and closely working with Core Lab directors and Labs staff for the smooth running of business, non-technical operations of Core Labs. The business officer will oversee and manage end-to-end business and admin operations and will proactively offer solutions to problems and anticipate risk or concerns.
The Business Officer will be responsible for a number of Core Labs but will operate in a larger eco-system with other VPR functions and will serve as absence cover when required by other business officers to ensure operations continuity.
Responsibilities
- Manage and coordinate day-to-day business operations and administrative tasks.
- Manage administrative support for Core Labs operations and staff.
- Coordinate travel, visitor gate passes, transportation, and logistics.
- Support recruitment activities, interview scheduling, and onboarding of new hires.
- Process procurement requests, shopping carts, and vendor registrations.
- Handle invoices, reimbursements, and follow up on payments with finance teams.
- Maintain office supplies inventory and coordinate operational requirements.
- Prepare quotations, contracts, and maintain business documentation.
- Liaise with internal departments and external vendors for operational support.
- Support financial reporting and ensure accuracy of operational data.
- Provide operational coverage during absences and support process improvements.
Requirements
- Bachelor’s degree in Business Administration, Science, Engineering, or related field.
- Minimum 4 years of experience in administration, business operations, or finance roles.
- Good knowledge of Microsoft Office Suite.
- Familiarity with SAP, Ariba, or similar financial/procurement systems.
- Strong communication and organizational skills.
- Ability to multitask and work with multiple stakeholders.
- Good problem-solving and analytical abilities.
- Professional level of English communication.
- Experience with financial and procurement systems is an advantage.