We are looking for a Team Assistant in the OUT Broker Department to undertake daily administrative tasks of the respective staff in the Western Cape office and to ensure the functioning and co-ordination of the department’s admin related tasks.
Responsibilities
The successful individual would be responsible for, but not limited to the following:
- Supporting the Regional and General Managers & Department in organising various projects
- Screen, direct calls and distribute correspondence
- Handle front office and reception
- Handle adhoc requests & queries
- Managing diaries and organising meetings and appointments, often controlling access to calendars
- Booking and arranging travel, transport and accommodation when required
- Liaising with internal and external stakeholders
- Monitoring, prioritising, responding or drafting responses to emails in a timely and efficient manner as directed by the Gauteng Regional Sales Managers
- Processing of invoices and expense claims and liaising with the PA to the Head of Business in this regard
- Assist in the organising events and attending these events to facilitate their success
- Typing, compiling and preparing reports, presentations and correspondence
- Taking minutes for meetings (hand written or electronic)
- Ordering of stationery
- Providing general administrative assistance
Competencies
The successful individual would need to demonstrate the below listed competencies at an advanced level:
- Excellent organisational skills
- A team player with a flexible approach
- Calm and professional manner
- Ability to prioritise and multi-task
- Strong written and verbal communication skills
- Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy.
- Ability to deal with sensitive information with discretion and to maintain confidentiality at all times.
- Personal drive and a positive attitude. Ability to be a self-starter and drive tasks to completion
Alignment to OUTsurance values:
- Awesome service
- Passionate
- Honest
- Human
- Dynamic
- Recognition
Experience/ Qualification needed:
- Matric
- Proficient in MS Office Suite
- 2 years’ experience as Professional Assistant/Team Assistant- arranging events.
- Customer care experience or dealing with client complaints
- Business writing skills
- Valid driver's license and own vehicle
The Team Assistant will report directly to the Western Cape General Manager and will work closely with the wider Commercial team.
An ideal candidate will be able to align their personal work values to the OUTsurance values of Awesome Service, Dynamic, Honest, Human, Passionate and Recognition.
In accordance with OUTsurance Insurance Company Ltd Employment Equity goals, preference will be given to individuals who meet the job requirements and are from the various designated groups.